Executive Administrative Assistant

3 weeks ago


Palm Springs, United States Bartoncpa Full time

J**JOB SUMMARY**:
Palm Springs CEO seeks polished, high-level Executive Administrative Assistant for both personal and business. and required. Includes strong support (MS Office Suite on Apple Products),, and. Discerning, gracious, and professional. The day starts on site at 8:30am with some hybrid work. **Compensation, benefits and perks are listed below**.

**SAMPLE DAY-TO-DAY PICTURE OF THE JOB**:

- Meet with CEO first thing each morning either in person
- Update calendars together, schedule events, procure event tickets, etc.
- Review tasks such as appointments, travel plans, vendors requests, errands, social media posts, etc.
- Scan documents
- Handle shipping and returning of packages
- Meet with vendors (contractors, florist, caterer, etc.)
- Plan, manage, and attend corporate events with CEO
- Take photos of staff for ongoing social media campaign
- End each day with a report of completed and outstanding tasks and prepare a calendar for the next day

**QUALIFICATIONS & ATTRIBUTES**:

- A minimum of 5 years of experience in an executive support role, preferably supporting C-Suite level executives
- Proficiency in MS Office Suite and Apple Products
- Ability to converse with CEO and others in a manner that is caring, professional, clear, and concise
- Strong attention to detail when writing, calendaring, and managing time
- Committed to confidentiality, sensitive information, and discretion
- Reliable Car
- Dog Friendly is a must

**COMPENSATION & BENEFITS**:
$45,0000 - $55,000 annual salary

Health insurance
- Retirement plan with company match
- Paid time off and holidays

**PERKS**:
Off-site paid company retreat

Participate in company-supported philanthropy

Pay: $45,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Palm Springs, CA 92262 (preferred)

Ability to Relocate:

- Palm Springs, CA 92262: Relocate before starting work (required)

Work Location: In person



  • Palm Springs, United States USCAP Full time

    The Executive Administrative Assistant provides general administrative and clerical support to the leadership team (EVP/CEO, CFAO, CPEO) and other departments as assigned, including Finance, Membership, Annual Meeting Registration, Education, and Facilities. This is an essential position requiring accuracy, good judgment, diplomacy, and discretion. The...

  • Executive Assistant

    2 months ago


    Palm Springs, United States Trixie Motel Full time

    Job DescriptionJob DescriptionSalary: $22-$28We are seeking a highly organized and proactive Executive Assistant to support the Trixie Motel senior management team. The ideal candidate will be the heart of our executive operations, providing comprehensive administrative support, managing communications, and assisting with event management and guest...


  • Palm Springs, United States Palm Springs Accounting Firm Full time

    Part-Time Administrative Assistant **Location**: Palm Springs, CA **Job Type**: Part-Time (2 days per week) **About Our Company**: We are a forward-thinking accounting firm dedicated to excellence. Located in Palm Springs, our mission is to deliver the best customer service experience to our clients, ensuring their financial and consulting needs are met...


  • coral springs, United States Talent Software Services Full time

    Administrative Assistant ExecutiveJob Summary: Talent Software Services is in search of a Business Analyst for a contract position in Coral Springs, FL. The opportunity will be six months with a strong chance for a long-term extension.Primary Responsibilities/Accountabilities...


  • Palm Springs, United States HM Hospitality Consultants Full time

    Job DescriptionJob DescriptionSalary: $20-25 per Hour DOEJob Summary:The Administrative Assistant oversees operations and assists employees in the performance of their job duties such as responding to inquiries, resolving issues or concerns. The Administrative Assistant has the primary objective of driving the vision for company and customer standards. The...


  • Palm Springs, United States HM Hospitality Consultants Full time

    Job DescriptionJob DescriptionSalary: $20-25 per Hour DOEJob Summary:The Administrative Assistant oversees operations and assists employees in the performance of their job duties such as responding to inquiries, resolving issues or concerns. The Administrative Assistant has the primary objective of driving the vision for company and customer standards. The...


  • Palm Springs, United States Proper Solutions Full time

    Our client is looking for a detail-oriented Executive Administrative Assistant.   Duties and Responsibilities: Preparation of Agenda and Minutes for Commission meetings; Prepare reports to regulatory agencies; Prepare materials for outreach, education, and programs; Research; Budget management; Bid solicitation and procurement; Working...


  • Palm Springs, United States Dwelling Real Estate Full time

    Forward Vision, Inc. dba Dwelling | Real Estate a unique boutique real estate brokerage who is looking for an administrative assistant and transaction coordinator in their Palm Springs location. The position consists of being part of the Business Services team that supports its agents and executives. This is a 40-hour a week position offering a base...


  • Palm Springs, United States Dwelling Real Estate Full time

    Forward Vision, Inc. dba Dwelling | Real Estate a unique boutique real estate brokerage who is looking for an administrative assistant and transaction coordinator in their Palm Springs location. The position consists of being part of the Business Services team that supports its agents and executives. This is a 40-hour a week position offering a base...


  • Palm Springs, United States Dwelling Real Estate Full time

    Forward Vision, Inc. dba Dwelling | Real Estate a unique boutique real estate brokerage who is looking for an administrative assistant and transaction coordinator in their Palm Springs location. The position consists of being part of the Business Services team that supports its agents and executives. This is a 40-hour a week position offering a base...


  • Palm Springs, United States Dwelling Real Estate Full time

    Forward Vision, Inc. dba Dwelling | Real Estate a unique boutique real estate brokerage who is looking for an administrative assistant and transaction coordinator in their Palm Springs location. The position consists of being part of the Business Services team that supports its agents and executives. This is a 40-hour a week position offering a base...


  • Steamboat Springs, United States Health Partnership Full time

    Job DescriptionJob DescriptionSalary: $55,000 per yearThe Health Partnership seeks a dynamic, well organized, self-starter with excellent communication skills to serve as Office Administrator. The successful candidate will exhibit the following:  Culture Champion – Commitment to the Partnership’s mission and working with diverse partners.   Results...


  • Steamboat Springs, United States Health Partnership Full time

    Job DescriptionJob DescriptionSalary: $55,000 per yearThe Health Partnership seeks a dynamic, well organized, self-starter with excellent communication skills to serve as Office Administrator. The successful candidate will exhibit the following:  Culture Champion – Commitment to the Partnership’s mission and working with diverse partners.   Results...


  • Colorado Springs, United States Young Life Full time

    Mission/ Authority This position will provide excellent administrative assistance to the Chief Development officer (CDO) and will represent the Development department in a hospitable, professional manner to the mission of Young Life. Essential Duties Administrative Assistant, Development, Officer, Executive, Administrative, Chief, Business Services


  • Palm Springs, United States Associa Full time

    The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. **Requirements**: Essential **Responsibilities**: - Update and file association documents for Community Managers....


  • Palm Springs, United States Associa Full time

    The Administrative Assistant supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members. **Requirements**: Essential **Responsibilities**: - Update and file association documents for Community Managers....


  • Palm Springs, United States City of Palm Springs, CA Full time

    **Position Summary**: - Under general supervision, this classification performs varied secretarial, office administrative assistance, and department support functions; acts as a point of contact for the department to resolve issues and concerns; assists with the creation and maintenance of reports, records, documents, and files; interacts with and assists...

  • Executive Assistant

    2 months ago


    Palm Desert, United States Heartbeat At 22 Full time

    Job DescriptionJob DescriptionJob Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational...

  • Executive Assistant

    2 months ago


    Palm Desert, United States Heartbeat At 22 Full time

    Job DescriptionJob DescriptionJob Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational...

  • Executive Assistant

    2 weeks ago


    Palm Desert, United States Heartbeat At 22 Full time

    Job DescriptionJob DescriptionJob Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational...