Dir of Facilities Management

3 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:394605**

**Description**

**JOB ANNOUNCEMENT**

**DIRECTOR OF FACILITIES MANAGEMENT**

**Office of Public Safety Administration**

**NUMBER OF POSITIONS: 1(Additional vacancies pending budget approval)**

Under direction, plans and manages property management and building repair and maintenance activities for a city department; and performs related duties as required

ESSENTIAL DUTIES
- Participates in planning meetings with city departments and contractors in order to prioritize approved repair and maintenance projects and to ensure work is performed and completed within established timelines
- Utilizes a work order system
- Coordinates schedules and oversees the work of skilled trade crews and private vendors engaged in the repair and maintenance activities at designated facilities
- Monitors the work of personnel responsible for the restoration, relocation and installation of departmental facilities, offices and special exhibits
- Conducts site visits to inspect interior facilities and exterior property to ensure the general maintenance, safety and cleanliness of designated locations
- Serves as project manager during renovations and special events programming to ensure the proper set-up and breakdown of venues
- Reviews plans and drawings for renovations, new facilities or major repairs and approves change order requests for modifications to construction or renovation work
- Coordinates departmental moves to new locations, providing timelines for packing and serving as liaison with vendors responsible for storing furniture, equipment and materials, and installing and configuring telecommunications systems
- Assigns, monitors and supervises the work of subordinate staff, conducts performance evaluations and administers corrective or disciplinary action, as required
- Participates in the annual budget preparation process and reviews related expenditures of operating and capital improvement budgets to ensure spending remains within guidelines
- Develops specifications and manages contracts of private vendors ensuring provisions are met, payments are processed in a timely manner and problems are addressed
- Researches and recommends the purchase of special equipment and materials used in facility maintenance and repair projects
- Assesses emergency situations, coordinates the work of appropriate staff and remains on site to ensure building operations resume
- Participates in the development and implementation of emergency management policies and processes relative to building operations
- Compiles and prepares comprehensive status activity reports of pending and completed maintenance and repair projects
- Will interact with union representatives & must be available 24 hours 7 days per week.

**_NOTE_**_: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class._

**LOCATION**: 3510 S Michigan Ave, will provide coverage Citywide

**HOURS**: 8:00 a.m. to 4:00 p.m.

**SALARY**: $ 118,128.00/ year
- _**THIS POSITION IS EXEMPT FROM CAREER SERVICE**

**Qualifications**

Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, Construction Management, Building Systems or a directly related field, plus four years of work experience in the administration of maintenance and repair services for physical facilities of which two years are in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training and experience.
- A valid State of Illinois driver’s license is required.

**Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.**

**SELECTION REQUIREMENTS**
- Previous professional property management experience
- Previous professional experience with the maintenance of large properties
- Ability to read, write and speak any language other than English fluently

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**RESIDENCY REQUIREMENT**

All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

**ALL** **REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY** **AND** **ALL** **APPLICATION MATERIALS SUBMITTED FOR** **CITY** **EMPLOYMENT.**

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

**_ Please note, all positions posted with the City of Chicago close promptly at 11:59pm C.S.T. _**_Applications for this position will be accepted from May 23,

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