Correctional Records Specialist

3 weeks ago


Santa Ana, United States City of Santa Ana Full time

**City of Santa Ana**:
**Correctional Records Specialist**:
**SALARY**
- $1,835.54 - $2,460.46 Biweekly

**LOCATION**
- Santa Ana, CA

**JOB TYPE**
- Full-time

**JOB NUMBER**
- 2024-00569

**DEPARTMENT**
- Police Department

**DIVISION**
- Jail Records

**OPENING DATE**
- 05/15/2024

**CLOSING DATE**
- 5/29/2024 11:59 PM Pacific

**Description**:
**The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.**

Under immediate supervision, performs a variety of general and specialized clerical duties of moderate difficulty in the Santa Ana Jail.

CHARACTERISTICS OF SUCCESSFUL PERFORMERS

Successful performers communicate effectively with a wide variety of people and exercise sound judgment in the daily performance of their duties. They are accurate and detail-oriented. They prefer the fast-paced, energetic environment of a large, busy facility, and are able to work on several projects simultaneously, prioritizing assignments quickly and adapting well to changing circumstances. These outgoing, mature, and self-motivated individuals work rapidly and effectively to assist others in a courteous, friendly and professional manner.

**Essential Functions Include But Are Not Limited To**:

- As one of the front-line employees at the Jail, interacts with a wide variety of people, including police personnel, other government agencies, inmates, and the public.
- Processes visitor and registrant paperwork.
- Answers phones, provides information, and responds to inquiries.
- Interviews inmates in a direct contact environment, communicating in an effective manner to obtain information for booking or release.
- Enters inmate data into the jail management system and queries a variety of data systems for records checks and warrants.
- Inventories and accounts for inmate property.
- Accepts and processes bail bonds.
- Receives inmate paperwork, reviews it for accuracy and completeness, and processes accordingly.
- Uses keyboard to enter, access, retrieve, update, and change information from automated systems.
- Processes, updates, and maintains inmate files.
- Reviews and processes confidential information.
- Keeps daily use forms stocked and organized.
- Compiles reports as requested.
- Performs other functions as assigned.

**Minimum Qualifications**:

- Education and experience equivalent to graduation from high school and one year of clerical experience, which may include employment in a records bureau in a law enforcement agency; or any equivalent combination of education and experience which provides the desirable knowledge, skills and abilities.
DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: Modern office practices, procedures, systems, and equipment; standard clerical techniques involved in data entry and filing; and proper communication procedures. Familiarity with the specialized clerical functions and activities assigned to a law enforcement records center is desirable but not required.
Ability to: Word process at a corrected speed of no less than 25 words per minute from clear copy; communicate effectively with a wide variety of people; use sound judgment in carrying out duties; follow oral and written instructions; learn assigned clerical tasks; adhere to prescribed routines; perform simple arithmetic computations; write legibly and use correct grammar and spelling; maintain effective relationships with police personnel, coworkers, and the public.
SPECIAL REQUIREMENTS
Willingness and ability to work any shift, weekends and holidays. Bilingual fluency in both English and Spanish OR Vietnamese is highly desirable.
- Correctional Records Specialists work inside the jail facility; they have direct contact with inmates and members of the public.**Selection Process**:
Applications and answers to the supplemental questionnaire will be thoroughly reviewed by the Human Resources Department and Police Department. The applicants with the most pertinent training, education, and experience will be invited to continue in the selection process, which includes the following:
**Written Examination**: (Weight of 25%) will assess skills in the following areas: spelling, vocabulary, grammar, following instructions, filing, proofreading, arithmetic, and reasoning.

The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

**Agency**

City of Santa Ana

**Address**

Human Resources, M-24
PO Box 1988
Santa Ana, California, 92702

**Phone**

714-647-5340

**Website**

**Correctional Records Specialist Supplemental Questionnaire**

**QUESTION 1**

**Do you possess education and experience equivalent to graduation from high school?**
- Yes
- No

**QUESTION 2**

**Do you possess at



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