Accounting Administrative Assistant

4 weeks ago

Racine, United States O&H Danish Bakery Full time

1. Assist with accounts payable process by receiving and processing invoices.
2. Assist with accounts receivable process by processing customer payments and by working with
customers and accounting staff to resolve past due invoices.
3. Open, sort and distribute company mail.
4. Greet and assist visitors to the main office and ensure visitors sign in and are escorted
appropriately.
5. Partner with sanitation to ensure office space and conference room are clean and safe for
colleagues and visitors, including ensuring conference rooms and office are stocked with coffee
and other supplies for meetings and luncheons.
6. Manage office supply levels and order new supplies as needed.
8. Provide administrative and clerical support for President, COO, Controller, and other
management as needed, including scheduling events and coordinating calendars and
appointments.
9. Assisting with company special event coordination.
10. Other duties as assigned by management.

While performing the duties of this job, the colleague is frequently required to sit, stand, walk,

talk or hear; uses hands to finger, handle, or touch objects or controls. On occasion, the

colleague may be required to stoop, bend or reach above the shoulders.
- The employee must occasionally lift and/or move records, files, and reports weighing up

to 10 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision,

peripheral vision, depth perception, and ability to adjust focus.
- Ability to read, analyze, and interpret general business periodicals, professional journals,

technical procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of

managers, customers, and employees of the organization.

Working conditions:
Incumbent must be able to work in an office with mínimal hazards. Exposure to allergens such
as tree nuts, sesame seeds, and dairy (milk, eggs, wheat and soy). As O&H Danish Bakery
provides a highly seasonal peak product offering, some weekends and extended work hours are
necessary around major US holidays (Christmas, Thanksgiving, Easter etc).
Working Conditions:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. The position is an office-based
position. The colleague may perform work-related travel.

**Experience**: Required
- 4 + years of related field experience required, including data entry experience & reception or administrative experience Experience with accounts payable is preferred Excellent computer & interpersonal skills Positive Attitude Integrity Strong interpersonal skills Exceptional Organizational Skills Ability to calculate figures and amounts such as discounts, interest, and percentages. Requires good written & oral communication skills & the ability to communicate effectively Team Player

**Education**: Required
- High School or better

**Behaviors**: Required
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Leader: Inspires teammates to follow them
- Enthusiastic: Shows intense and eager enjoyment and interest
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity

**Motivations**: Required
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
- Financial: Inspired to perform well by monetary reimbursement
- Self-Starter: Inspired to perform without outside help
- Goal Completion: Inspired to perform well by the completion of tasks
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

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