Legal Secretary I

2 weeks ago

Sacramento, United States Sacramento County, CA Full time

**The Position**:
**Come join one of **Forbes Magazine's Best Employers****

**This is a limited continuous filing exam. Next filing cut-offs are at **5:00 pm** on**:
**6/3/2024, 7/1/2024, 7/29/2024 **(Final)**

Legal Secretary I is a journey level class and is characterized by a wide variety of general and legal clerical work which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records. These duties are generally repetitive and require mínimal supervision once office procedures are learned. Additionally, some positions in this classification may require the ability to take and transcribe oral dictation.

**Examples of Knowledge and Abilities**:
**Knowledge of**
- Purpose, format and processing procedures of basic legal forms and documents
- English grammar, punctuation, spelling and usage
- Format and composition of routine correspondence and legal documents
- Legal terminology, spelling and usage
- Basic references for legal clerical work
- Legal and general office clerical practices and procedures

**Ability to**
- Compose routine correspondence and legal documents from minimum instructions
- Prepare complex legal documents from specific instructions
- Efficiently maintain accurate case files and records
- Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones
- Understand and follow oral and written directions and instructions
- Establish and maintain effective working relationships with co-workers, other agency personnel and the public
- Communicate clearly and concisely orally and in writing

**Employment Qualifications**:
**Minimum Qualifications**

**Either**: One year of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (see class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of six months of the required experience (15 semester units or 22 quarter units equal six months of experience).

**Or**: Completion of a curriculum approved by the Department of Personnel Services (formerly the Department of Personnel Management) in legal assisting, legal secretarial or legal stenographic work.

**Note**: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

**Special Requirements**
- All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute.
- Some positions in this class may require taking oral dictation involving legal terminology. To be eligible for appointment to a "short-hand-required" position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the "Examples of Duties" (see class specification). The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985.

**Probationary Period**

The probationary period for this classification is **six (6)** months.

**Application and Testing Information**:
**APPLICATION**

**County of Sacramento**
**Department of Personnel Services**
**Employment Services Division**
**700 H Street, Room 4667**
**Sacramento, CA 95814**
**Phone (916) 874-5593; 7-1-1 California Relay Service**
**Inter-Office Mail Code: 09-4667**

**SUPPLEMENTAL QUESTIONNAIRE**

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.
**Note**:Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
- Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
- If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
- If you have no experience, write "no experience" for the appropriate question.

**FORMULA RATE EXAMINATION (Weighted 100%)

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