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Records Management Specialist

5 months ago

Bethesda, United States Leidos Full time

**Description**

**KEY RESPONSIBILITIES FOR THE RECORDS MANAGEMENT SPECIALIST POSITION**:

- Proficient with MS Office products, especially Excel, Word, PowerPoint, and Outlook.
- Functional knowledge/familiarity with SharePoint and Tableau is a nice-to-have skill.
- Proficiency in the following competencies, manages complexity, action-oriented, communicates effectively, planning, and situational adaptability.
- Superb oral communication skills to present findings, deliver briefings, and negotiate solutions to disputed recommendations.
- Excellent written communication skills to prepare project papers, reports, and briefings.
- Understand and participate in discussions related to the Intelligence Planning, Programming, Budgeting, and Evaluation (IPPBE) process.
- Confidence to meet with managers and executives to describe the overall goals and objectives of the programmatic Consolidated Intelligence Guidance (CIG) and its relationship to other IPPBE guidance/directives.
- Provide expert guidance and produce progress and summary reports related to the IPPBE’s Consolidated Intelligence Guidance (CIG) implementation activities for the Office of the Director of National Intelligence (ODNI) client, and the Intelligence Community (IC).
- Prepare action plans and schedules for various phases of development and implementation of programmatic guidance - both short
- and long-range, ensure plans are consistent with mission goals, schedules, and policies.
- Ability to communicate both verbally and through writing with ODNI and IC managers/components to obtain and provide needed information and support.
- Plan, coordinate, and establish operational methods and procedures to accomplish mission projects—experience with program management work processes, management timing/ sequencing of essential milestones, administrative activities, and an ability to identify actual/ potential problem areas, deficiencies, impact on work plans, and develop innovative solutions.
- Aid in developing fiscal CIG-related guidance and implementation schedules and reports for the CIG.
- Support CIG program implementation execution, ensuring alignment with available resources and programmatic goals.
- Contribute to the development and execution of Standard Operating Procedures (SOPs) related to CIG implementation and recommend process enhancements.
- Develop SOPs and deliver training to customers on use of the CIG Online Deliverable Tracker.
- Contribute to the development and execution of a monthly review/status check of all open CIG actions, e.g., Programmatic Actions (PAs), Realignment Actions (RAs) and Efficiency Actions (EAs), from the current CIG, including portfolio reviews. These reviews occur virtually using a video teleconference service that can include more than 100 people.
- Aid the customer in developing, evaluating, tracking, and recording CIG fiscal program progress at the individual action level build for both internal ODNI components and IC elements.
- Assess the IC budget across disciplines and cross-functional areas against CIG-proposed actions.
- Collaborate with U.S. Government (USG) and IC partners through large, interagency forums and working groups.
- Develop and produce cost-benefit trade-offs and investment strategies for the National Intelligence Program (NIP) budget.
- Communicate Information Technology (IT) support needs and revisions for the CIG Tracking tool to the SharePoint &/or Tableau support teams to enable software improvements.
- Coordinate, schedule, participate-in, and summarize after-action Parrish Call meetings with select members of the IC to help improve future development/implementation of the CIG.
- Participate in combining CIG survey inputs from ODNI and IC elements, then recommend ways to improve CIG development and implementation processes based on survey analysis.
- Work daily with the ODNI, the Office of the Under Secretary of Defense for Intelligence and Security (OUSD(I&S)), and IC elements on CIG implementation.
- Understand NIP and IPPBE guidance/processes.
- Able to conduct a wide range of IPPBE evaluative and analytical methods, management, organizational techniques, and guidance to establish Intelligence Community programmatic actions. Review current methods, revise, and develop new approaches, and analyze the impact of IPPBE changes in the programmatic phase.
- Experience working with project management tools and techniques to plan, schedule, implement, close out, and evaluate complex projects; utilize SharePoint and other programs to review, control, and report on project status.

Basic Qualifications:

- TS/SCI with Poly
- BS degree and 8 - 12 years of prior relevant experience or Masters with 6 - 10 years of prior relevant experience. May possess a Doctorate in technical domain.
- Minimum 3 years working with or in the IC.

**Original Posting Date**: 2024-04-24

**Pay Range**: Pay Range $78,000.00 - $141,000.00

The Leidos pay range for this job level is a general guideline only