Project Manager Assistant

2 weeks ago

Austin, United States Peabody General Contractors Full time

**About Us**: Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Look no further. Peabody General Contractors is your trusted partner, with over four decades of excellence in underground utility services across central Texas. We invite you to be a part of our dedicated team.

At Peabody General Contractors, we're more than just a workplace - we're a family. With over 40 years of experience serving central Texas, we've established ourselves as leaders in private, commercial, and municipal underground utility services. Our passion lies in the rehabilitation and installation of vital infrastructure, including water lines, wastewater systems, storm sewers, lift stations, fire lines, and water treatment facilities.

We foster a culture built on innovation, community involvement, safety, and excellence. Teamwork and communication are at the heart of our success, creating an inclusive environment where every voice matters. Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and #digdeep into the exciting world of Peabody General Contractors

**About this Role**:As a Project Manager Assistant, you will play a crucial role in supporting Estimators, Project Managers, and Superintendents in coordinating project activities. Your responsibilities will include ensuring cost efficiency, adherence to schedules, document control, and maintaining quality standards. This role provides an opportunity to immerse yourself in various aspects of construction and contribute to the success of our projects.

**Characteristics Duties and Responsibilities**:The Project Manager Assistant is responsible for assisting the Estimator/Project Managers and/or Superintendents in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Under the direction of the PM, the Project Manager Assistant is expected to take on any/all tasks in the quest to learn all he/she can about construction.

**Essential Functions**:

- Set Up New Jobs in Cloud Server
- Maintain Master Job Schedule
- Import new jobs into Heavy Jobs software & Spectrum
- Create Job Reports
- Create and track all project work orders (under $10K)
- Create and maintain approved Purchase Orders within Spectrum
- Create subcontracts and manage subcontractors within Subcontractor Kiosk
- Assist superintendents with material acquisition for projects (as needed)
- Create Job Books, Project Trackers and Schedules for PME & Superintendents
- Assist PME with the creation and delivery of the project hand-off meeting and all coordinating documentation
- Attend Pre-cons (In-House and External)
- Assist superintendents with the Pre-Job video/photos of the Job site (as needed)
- Help compile and maintain all project documentation in job folders
- Preparation, completion, tracking and processing of submittal documents
- Track HUB compliance and perform RFC’s to compliance plans
- Conduct GFE’s on all new projects, RFC’s and bids
- Confirm that all MSA’s are executed and compiled before construction begins
- Assist PME with the coordination of permits and renewals of Permits
- Take-Off’s
- Keep Heavy Jobs software updated with CO’s, XW, etc.
- Track all RFI’s and Change Orders (log, Spectrum and HCSS)
- Print Plans
- Maintain Job Folders, Job List and Plans/Contracts electronic files
- Assist PME/Estimator with bid data and documentation
- Other duties as assigned

**Skills, Abilities, and Knowledge**:

- Proven excellent written and oral communication skills.
- Ability to perform well under pressure with multiple projects and deadlines.
- Respectful, reliable, and dependable team player.
- Must be proactive and a good planner who is very detail-oriented with the ability to organize and prioritize.
- Maintain confidentiality of PGC’s Corporate information.
- Ability to work independently, taking initiative to move claims to conclusion.
- Display a strong customer service orientation with a positive attitude.
- Demonstrate a strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
- Ability to assess information, anticipate issues and outcomes, and make effective decisions.
- Ability to work and interact professionally and effectively with all levels of staff.
- Ability to meet established deadlines and work as a team player in a professional office.
- Skill in meeting and dealing with people in a courteous and tactful manner.
- Demonstrated ability to review a wide variety of documents.
- Some walking, standing, bending and carrying of small office items
- Exhibit technical competences in highway construction, civil construction, municipal construction, utilities construction techniques.
- Exhibit technical competencies in the appraisal of damage to construction equipment, public utilities, property, vehicles,

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