Legal Administrative Assistant

2 weeks ago

Irvine, United States Venable LLP Full time

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a **Legal Administrative Assistant-Litigation **to provide comprehensive administrative support to assigned legal staff.
- Prioritizing assignments and preparing often sensitive and detailed correspondence
- Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
- Managing billing process to include time-entry, data review and correction, and final submission
- Interacting professionally with members of other departments and varied external contacts
- Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
- Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
- Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
- A minimum of 3-5 years’ experience within a law firm and/or professional services environment; experience working within a litigation practice required
- Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
- Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
- Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
- Proficiency in the use of document management systems
- Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
- High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
- Ability to follow and convey instructions effectively with a high degree of courtesy and tact

$61,000- $105,000 per year

Investing your time and talents is no small matter—we know that superior service to our clients starts with an investment in you. Our competitive compensation, comprehensive benefits, and programs that support our employees’ well-being, families, and futures reflect our pride in our people. From our legal administrative assistants to our senior partners, Venable prioritizes the whole person in order to cultivate the most successful of relationships.

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