Payroll Coordinator

**VACANCY**:

- The City of Pomona is proud to announce competitive wages and general salary increases for the next three years:

- 4% increase to the range effective 10/1/2024
- 4% increase to the range effective 10/1/2025
- 5% increase to the range effective 10/1/2026
- The City of Pomona has an exciting opportunity for a Payroll Coordinator to join the Finance team. This position, under direction, will perform and coordinate City payroll operations; perform a variety of technical tasks related to payroll; perform complex and technical accounting duties; and prepare financial reports, statements, and special financial analyses.

**MINIMUM QUALIFICATIONS TO APPLY**:

- Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
**Education**:

- High school diploma or GED equivalency.

**Experience**:

- Four years of increasingly responsible accounting experience, including some experience in payroll processing.
- Familiarity with Memorandums of Understanding (MOUs) in a government bargained organization and governmental payroll experience is desired.

**License or Certificate**:
**Core Competencies**:

- To excel in this position, one must possess a set of core competencies. These competencies include, but are not limited to the following:
**Attention to Detail**: Focusing on the details of work content, work steps, and final work products

**Oral Communication**: Engaging effectively in dialogue

**Professional Impact**: Presenting self as a positive representative of the organization

**Business Process Analysis**: Defining, assessing, and improving operational processes and workflow

**Teamwork**: Collaborating with others to achieve shared goals

**Critical Thinking**: Analytically and logically evaluating information, propositions, and claims

**Legal & Regulatory Navigation**: Understanding, interpreting, and ensuring compliance with laws and regulations

**ESSENTIAL DUTIES**:

- Coordinate the daily operations of the City's payroll system; review all additions, deletions, and changes in payroll information for accuracy.
- Receive and review payroll records ensuring compliance with City policies, procedures, and regulations; enter payroll into system as assigned; process, calculate, and post a variety of payroll actions including wage garnishments, benefits withholding, overtime hours, and workers' compensation claims; prepare, balance, and correct payroll reports.
- Maintain a variety of files and records related to the City's payroll system; enter new employees, retirements, and terminations; make permanent payroll employee changes to benefits, taxes, address, deductions, accruals, and add pays; post to payroll computer system.
- Prepare payroll and all related payroll reports including tax deposits, quarterly tax filings and W-2s.
- Document actions onto payroll master files; file action forms in employee folders.
- Post entries from supportive records and balance against other records.
- Check records and papers for clerical and arithmetic accuracy, completeness, and compliance with established standards and procedures.
- Prepare employee insurance billing, employee-paid payroll deductions; submit demands for payment.
- Reconcile Public Employees’ Retirement System (PERS) report to payroll; make adjusting entries to PERS report on retroactive payments made to employees; serve as liaison between the City and PERS regarding retiring employees’ final compensation year(s); process the City’s retirement report; verify changes to earnings to be reported to PERS; make necessary adjustment.
- Prepare accounting records and financial and statistical reports.
- Research and analyze regulatory updates and other information impacting the payroll system; implement required changes to system.
- Direct payroll-related records retention activities.
- Serve as liaison with financial institutions, auditors and City departments and offices regarding payroll-related issues.
- Prepare and adjust journal entries to balance payroll accounts; prepare electronic transfers.
- Perform related duties and responsibilities as assigned.
- SPECIAL REQUIREMENTS
- Essential duties require the following physical skills and work environment: _Ability to work in a standard office environment.

**You can review the full job description by**

**SELECTION PROCESS**:

- Open & Promotional Recruitment
- Examination Procedure
- Supplemental Questions