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Coordinator

3 months ago

San Diego, United States University of San Diego Full time

The Coordinator supports the Office of Ethical Development and Restorative Practices by coordinating the administrative functions, office work flow, budget and purchasing support and supervision of work study students. The coordinator provides administrative support for both Assistant Deans of Students (ADOS) including calendaring, correspondence, and budget processes. The coordinator oversees the preparation of materials for student conduct, Title IV and restorative justice meetings, OEDRP trainings and other events. This role serves as the administrative resource for the Restorative Justice Strategic Committee’s work. The coordinator designs and produces print materials, informational handbooks and marketing pieces. This role organizes various committee meetings and all documentation relative to such meetings. The coordinator serves as a key resource for students, employees, parents, attorneys, alumni, trustees and the general public. This role handles highly confidential information and materials. Schedules appointments, arranges meetings and travel accommodations. Supports the scheduling and purchasing needs for student media through June 2025.

**Duties and Responsibilities**:
Acts as the office manager to the OEDRP:

- Represents and supports both of the Assistant Deans of Students.
- Prioritizes office workload to ensure duties are performed correctly and in a timely manner.
- Supervises and trains Work Study student and casual worker employees.
- Coordinates employment schedules for student staff.
- Conducts routine evaluations and feedback sessions of student staff employees.

Serves as primary administrative support for the Assistant Deans of Students:

- Screens and receives visitors; disseminates information and/or refers to proper administrator/department; screens phone calls and schedules appointments.
- Composes correspondence and memoranda on behalf of both of the ADOS, including highly confidential and sensitive material.
- Interacts with parents of students, providing general information regarding processes and procedures; and scheduling appointments with both ADOS by phone or in person.
- Prepares written materials, researches topics and purchases supplies for various meetings and workshops (on
- and off-campus events).
- Prepares confidential discipline materials, coordinates conduct meetings, follow-up of incomplete sanctions, maintains historical records regarding conduct issues for both ADOS.
- Completes student conduct background checks for on campus or outside agencies.
- Prepares, organizes and maintains general ADOS files and the MAXIENT database.
- Assists in the preparation of departmental reports, annual budget requests and manuals by gathering, updating and summarizing information.
- Maintains records/files for various committees and professional affiliations (Restorative Justice Strategic Committee).
- Complete implementation plans for Strategic Plan in a timely manner and update colleagues on status of plans.

Maintains departmental databases:

- Provides support updating the Maxient database.
- Provides support for the uploading CRF’s, fine forms Public Safety reports, Police Reports and all information relevant to a discipline case into MAXIENT.
- Coordinate file maintenance and the file purge process.
- Verifies student information/schedules through the Banner system.

Coordinates administrative matters related to restorative justice initiatives (duties increase, when Student Media moves out of responsibilities):

- Under the guidance of the ADOS, coordinates the planning, design, and implementation of restorative justice processes.
- Lead, design, and provides logístical support to campus-wide initiatives and trainings, under guidance from ADOS.
- Partners with campus constituents requesting resources and support.
- Works collaboratively alongside The Center for Restorative Justice to meet campus requests.
- Assists with training, as requested.
- Coordinates travel and accommodations for off campus conferences.

Responsible for informational materials, websites, publications and Social Media:

- Designs, updates and produces various brochures (Know the Code).
- Maintains Ethical Development and Restorative Practices websites.
- Monitors and revises on-line version Student Code of Rights and Responsibilities policies and procedures as directed.
- Assists in and/or oversees bulk mailings (workshops, surveys, etc.).

Manages and maintains departmental budgets for the Office of Ethical Development and Restorative Practices (duties increase, when Student Media moves out of responsibilities):

- Reconciles accounts; creates requisitions and other accounting and finance processes monthly budget reports for the student conduct and student media budget lines.
- Drafts and records budget transfer memos for the appropriate administrator’s approval.
- Coordinates travel and conference arrangements: hotel and airline reservations, conference and retreat payments/deposits, and