Alumni Relations Assistant

2 months ago

Poughkeepsie, United States Marist College Full time

Provide specialized support on an independent or supervised basis to the Office of Advancement: work will be done in support of the office’s effort to build alumni participation and support through strong communication, personal interaction, and planned events.

**VACATION BLACKOUT DATES**:

- Homecoming and Reunion Weekend (TBD in September, October, or November each year)
- March 17 (St. Patrick’s Day) - if it falls on a Sunday, must be available the day before
- Commencement in May (both Friday night and Saturday)
- At least three Saturdays in the fall for home football game Press Box Receptions (including Homecoming)
- Three Alumni Executive Board Meetings (to be scheduled on a Saturday in Sept/Oct, March/April, and June)

**Physical Effort & Work Environment**

The work environment consists of exposure to physical conditions typical of a normal office environment. Most of the job is performed while sitting, although the work may require occasional standing or walking and/or the lifting and carrying of small objects.

**Minimum Qualifications**:

- 1C-Advanced Reception/Response- Consistently demonstrates ability to independently provide- routine and non-routine responses and detailed information-
- broadcast information or answers. Directs visitors as needed- 4B-Intermediate Event Organization- Consistently demonstrates ability to organize and coordinate- events (meetings, workshops, seminars, or receptions) under- direction of supervisor. (Examples could include securing- meeting room, audio/visual equipment, food & beverages,- overnight accommodations)- 5B-Intermediate Written Communication- Consistently demonstrates ability to create routine- correspondence or update template or samples with speed and- accuracy. Utilizes a comprehensive knowledge of supported- word processing software- 6B-Intermediate Office Organization- Consistently demonstrates ability to manage operational- aspects of the office with mínimal to no supervision, including- time management, information distribution, and project- deadlines. Consistently demonstrates ability to file documents- and student records using standard filing procedures as well as- a familiarity with retention policies- 9B-Intermediate Auditing & Data Reconciliation- Consistently demonstrates ability to audit accuracy of data and- investigate discrepancies, as well as reconcile expense reports.- Errors are located using developed attention to detail. Errors- committed are of average severity, and overall risk to institution- is concerning and may necessitate corrective action- 15C-Advanced Interpersonal Communication- Consistently demonstrates high communication skills, and- sensitivity to the concerns or interests of others in conveying- information. Demonstrates the understanding of factual- information and the use of persuasion tactics to help others- identify solutions or possible alternative courses of action- 18C-Advanced Organizational Knowledge- Consistently demonstrates extensive knowledge of entire- College and outside organizations**Essential Functions**:

- Serve as initial point of contact in person, over the phone and online for students, parents, staff and the general public
- Participate in all aspects of Advancement event planning, including reserving facilities, placing orders, overseeing contract services, and maintaining finances
- Assist in designing invitations, posters, Marist Magazine, and the Alumni web site
- Type and create various word processing documents; proofread as needed
- Maintain and update various electronic database records; run reports, lists, labels, etc
- Take, reproduce, and file meeting minutes and various dictations
- Retain and manage hard copy files for various office records
- Make purchases such as gifts and supplies; maintain event budgets
- Track and reconcile payment records and purchase orders
- Maintain calendars and event schedules as needed
- Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
- Perform other job-related duties as required

**Required Application Documents**:
Resume, Cover Letter, & Contact Information of 3 Professional References

**About the Department/School**:
The Marist College Advancement Office promotes a culture of philanthropy that attracts vital resources in support of the goals and objectives of the College's strategic plan and its core educational mission.

The Advancement team accomplishes this by nurturing life-long relationships with and among alumni, parents, trustees, friends, students, faculty, staff and other constituencies; and by communicating regularly with them through meaningful personal contacts, targeted print and web-based publications, and high-impact special events.

**About Marist College**:
**Type of Position**:
Full-time

**Classification**:
CWA (Full-Time)

**Months per Year**:
12

**Work Schedule**:
Monday - Friday 8:30am-5:00pm

**Must be available to work the entire weekend for Homecoming and Reunion

  • Assistant Vice President of Operations

    2 weeks ago

    Poughkeepsie, United States Marist College Full time

    The Assistant Vice President of Operations is engaged in a broad range of activities, both strategic and operational, to advance initiatives under the purview of the Executive Vice President. Serving as an advisor to the EVP, the AVP of Operations coordinates the execution of college-wide projects and provides specialized high-level management of...

  • Customer Relations Representative

    1 month ago

    Poughkeepsie, United States Dalleo Group Full time

    **Benefits/Perks**: - Paid time off (vacation and/or sick days) - Growth potential - Hourly pay plus commission/bonus **Position Overview**: As an **Insurance Customer Service Representative**, you will be a key point of contact for our clients, providing timely and accurate information while ensuring a positive customer experience. This role involves...

  • Customer Relations Representative

    3 weeks ago

    Poughkeepsie, United States Dalleo Group Inc Full time

    Benefits/Perks: Paid time off (vacation and/or sick days) Growth potential Hourly pay plus commission/bonus Position Overview: As an Insurance Customer Service Representative, you will be a key point of contact for our clients, providing timely and accurate information while ensuring a positive customer experience. This role involves addressing inquiries,...

  • Customer Relations Representative

    1 month ago

    Poughkeepsie, United States Dalleo Group Inc Full time

    Benefits/Perks: Paid time off (vacation and/or sick days) Growth potential Hourly pay plus commission/bonus Position Overview: As an Insurance Customer Service Representative, you will be a key point of contact for our clients, providing timely and accurate information while ensuring a positive customer experience. This role involves addressing inquiries,...

  • Customer Relations Representative

    1 month ago

    Poughkeepsie, United States Dalleo Group Full time

    Job DescriptionJob DescriptionBenefits/Perks:Paid time off (vacation and/or sick days)Growth potentialHourly pay plus commission/bonusPosition Overview:As an Insurance Customer Service Representative, you will be a key point of contact for our clients, providing timely and accurate information while ensuring a positive customer experience. This role involves...

  • Executive Assistant to the Executive Vice President, Operations

    2 days ago

    Poughkeepsie, United States Marist College Full time

    Job Summary : The Executive Assistant to the Executive Vice President, Operations & Community Relations will provide executive-level administrative support to ensure efficient and effective management of College operations. The position is responsible for the performance of a wide variety of complex administrative tasks and frequent use of independent...

  • Head Womens Volleyball Coach

    2 days ago

    Poughkeepsie, New York, United States Vassar College Full time

    Vassar College Head Womens Volleyball Coach Department: Athletics & Physical Education Department Posting Removal Date: Posting Number: F116P For full consideration applicants should apply by: About Vassar College Vassar is a highly selective, coeducational liberal arts college of about 2400 undergraduate students, located in the Hudson Valley, seventy-five...

  • Assistant Coach, Women's and Men's Track

    2 days ago

    Poughkeepsie, United States Marist College Full time

    Job Summary : The Athletics Department at Marist College invites applications for a full-time, 12-month position as an Assistant Coach, Women's & Men's Track & Field. The Assistant Coach, Women’s and Men’s Track & Field, is responsible for assisting and implementing all phases of the women’s and men’s track program – with special emphasis on...

  • Part-Time Faculty, MBA Program

    6 days ago

    Poughkeepsie, United States Marist College Full time

    Job Summary : Marist College invites applications for the position of Part-Time Faculty, MBA Program. This position is responsible for teaching graduate-level courses for the MBA program for Academic year 2024-2025. We are especially seeking individuals who are qualified to teach operations management.  All courses will be taught using a combination...

  • Customer Relations Representative

    4 weeks ago

    Poughkeepsie, United States Robert Many - State Farm Agent Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceFlexible scheduleOpportunity for advancementROLE DESCRIPTION:As a Customer Relations Representative with Robert Many State Farm Agency, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency. Your attention to detail, customer...

  • Activity Assistant

    3 weeks ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    **Make a difference in the lives of others while personally thriving!** **Join Bridge Senior Living - APPLY TODAY!!** **Now Hiring! Full-Time & Part-Time Activities Assistant!** **What you can expect as an Activities Assistant**: - $1,000 Employee Referral Bonus - Tuition reimbursement - Competitive pay - 401(k) with company match - Next Day Pay with...

  • Ny State Department Manager- Textbooks Marist

    2 weeks ago

    Poughkeepsie, United States Barnes & Noble Education, Inc. Full time

    Introduction: Barnes & Noble College is a retail partner for nearly 800 colleges and universities nationwide. We offer a retail environment like no other - uniquely focused on delivering essential educational content, tools, and merchandise within a dynamic retail environment on campuses of higher education. Our teams interact directly with our customers...

  • Activity Assistant

    3 weeks ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    Job DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living – a certified Great Place to Work!Now Hiring! Full-Time and Part-Time Activities Assistant!What you can expect as an Activities Assistant:$1,000 Employee Referral Bonus Tuition reimbursement Competitive pay 401(k) with company match...

  • Activity Assistant

    1 month ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    Job DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living - APPLY TODAY!!Now Hiring! Full-Time & Part-Time Activities Assistant!What you can expect as an Activities Assistant:$1,000 Employee Referral Bonus Tuition reimbursement Competitive pay 401(k) with company match Next Day Pay with...

  • Activity Assistant

    3 weeks ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    Job DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living – a certified Great Place to Work!Now Hiring! Full-Time and Part-Time Activities Assistant!What you can expect as an Activities Assistant:$1,000 Employee Referral Bonus Tuition reimbursement Competitive pay 401(k) with company match...

  • Activity Assistant

    2 weeks ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    Job DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living – a certified Great Place to Work!Now Hiring! Full-Time and Part-Time Activities Assistant!What you can expect as an Activities Assistant:$1,000 Employee Referral Bonus Tuition reimbursement Competitive pay 401(k) with company match...

  • Activity Assistant

    2 weeks ago

    Poughkeepsie, United States The Landing Of Poughkeepsie Full time

    Job DescriptionJob DescriptionMake a difference in the lives of others while personally thriving!Join Bridge Senior Living – a certified Great Place to Work!Now Hiring! Full-Time and Part-Time Activities Assistant!What you can expect as an Activities Assistant:$1,000 Employee Referral Bonus Tuition reimbursement Competitive pay 401(k) with company match...

  • Teaching Assistant for Crisis Intervention- Dcb

    4 days ago

    Poughkeepsie, United States Dutchess BOCES Full time

    **Anticipated Vacancy**: Teaching Assistant for Crisis Intervention (1.0 FTE) **LOCATION(S)**:Alternative High School **DUTIES**: - Working with individual pupils or groups of pupils on special instructional projects including, but not limited to, life space interviews and anger replacement strategies, Does related teaching assistant work as required. -...

  • Assistant Transmission Operator

    3 days ago

    Poughkeepsie, United States Central Hudson Full time

    **Benefits**: - Competitive compensation- - Medical, Dental, and Vision insurance- - 401(k) Retirement Savings Plan with substantial company match- - Life and Travel Insurance- - Tuition Assistance- - Wellness Reimbursement Program- - Paid Holidays and VacationWhat is an Assistant Transmission Operator? Assistant Transmission Operators (ATOs) work an 8-hour...

  • Practice Assistant

    2 weeks ago

    Poughkeepsie, United States Brookdale Associates Full time

    An established and highly regarded Medical Center in Poughkeepsie, NY is seeking an experienced Practice Assistant to join our team! To begin, the first responsibility or duty is to enjoy your job. Being dedicated to your responsibilities, knowing your role is vital in the daily operations of our office. Taking pride in what you do and doing so in a manner...