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Administrative Assistant

3 months ago

Arlington, United States Redhorse Corporation Full time

**Position Description**

Redhorse Corporation is seeking an Administrative Assistant - Level II to support programs and projects at the Facilities Services Directorate with the Washington Headquarters Service. Specifically, the Administrative Assistant - Level II will provide secretarial support to the Federal Facilities Division (FFD), including directorates and subordinate branches in support of the Facilities Services Directorate's overall objectives.

**Primary Duties and Responsibilities for this position include**:

- Ability to work independently with little to no supervision.
- Provide general direction, establish overall objectives, plan, and conduct analysis of assigned projects as directed.
- Assist in the formation of excel spreadsheets, which may include but not limited to: graphs, statistical analysis, and other data that may not be readily available.
- Assist in the interpretation of guidelines for dissemination.
- Assist in maintaining continuity of operations in the office in the event of an emergency.
- Assist in maintaining the Performance Metric Reports for senior leadership.
- Assist in creating and maintaining monthly reports for leadership personnel, including ad hoc reports as directed.
- Prepare materials required by leadership for conferences, correspondence, appointments, meetings, and telephone calls.
- Prepare special and one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources such as reports, documents, correspondence, or other offices.
- Maintain office calendars, arrange meetings, and take minutes of meetings.
- Organize and maintain a centralized filing system.
- Create, enter, save, retrieve, edit, file and present text, spreadsheets and/or charts.
- Assist in maintaining calendar for branch/division staff, ranging from 15 to 30 employees.
- Assist in reviewing written correspondence for grammar and punctuation.
- Assist staff in preparing materials needed for conferences, correspondence, appointments, meetings, and telephone calls.

**Minimum Basic Requirements for Skills, Experience, and Credentials include**:

- Must have demonstrated the ability to work independently or under only general direction.
- Good written and oral communication skills are required.
- Bachelor's degree and 4 years of experience