General Office Clerk V

3 weeks ago

Washington, United States UFCW Full time

**General Office Clerk V**

**Organization**:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

**Location**:
Washington, D.C. (on-site)

**Position Description**:
The General Office Clerk V position performs essential, diverse and back-up functions as assigned by the Director of Operational Support and Services. This position is responsible for various UFCW inventories. This position performs back-up coverage for certain functions in the Shipping, Printing and Receiving Office.

**Duties and Responsibilities**:
**Includes the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.**

Maintains the inventories of UFCW apparel and logo items, printed material, project and campaign items. Performs physical count of items and merchandise; maintains appropriate stock quantities; handles in-house sales of merchandise to employees; updates and generates appropriate inventory reporting documents; monitors inventories through the reconciliation of purchases and sales; and resolves discrepancies related to inventories. Oversees the acquisition or bidding process for the purchase of new logo items, including preparing bid requests for designated vendors, submitting purchase orders as appropriate and maintaining contact with requesting employee/department and vendor throughout the production process. Assists vendors in distributing merchandise invoices to appropriate departments and local unions monthly.

Assists in the Shipping, Printing and Receiving Office in the absence of the Office Services Assistant or during times when the office has high work volumes. The duties related to Shipping, Printing and Receiving Office will include assisting with the distribution of incoming mail, the processing of outgoing mail, the completion of printing jobs, the filling of supply orders, covering the office during breaks/lunch and accommodating other service requests related to supplies or equipment which that office handles.

Acts as the point of contact for UPS and USPS accounts, including filing claims, setting up and assisting new users, monitoring flow of shipments, resolving issues and maintaining contact with account representatives.

Assists staff with the packing and shipping of items for general mailing as well as out-of-office conferences and meetings.

Orders business cards for all newly hired UFCW employees and employees' whose names, titles or assigned departments have changed.

Assists with the maintenance of UFCW' s copiers and acts as the primary point of contact for vendors and UFCW employees for all copier-related issues, including identifying and resolving technical and network issues, ordering of supplies, assisting with service calls, providing guidance on operating procedures and processing lease and copier supplies payments.

Assumes lead role in performing ergonomic evaluations and setting up ergonomic accommodations for UFCW employees, including scheduling and performing ergonomic evaluations, preparing evaluation reports and assisting with the completion of recommended workstation changes.

Provides backup for the printing of envelopes on demand for the Secretary-Treasurer's and Benefits Offices.

Assists and provides guidance to online users when ordering UFCW printed items and logo products; answers written and verbal communications related to items, manages user setup and removal and provides support throughout the ordering process. Also, processes payments to vendors for the online store and for printed items and logo products ordered.

Retrieves, reviews, releases, or forwards orders for UFCW printed material. Coordinates with office staff and the vendor to maintain a sufficient stock of UFCW printed material and to update document content as necessary.

Performs administrative duties related to check requests, deposits, answering telephones, maintaining files, formatting letters, and assisting guests and visitors as needed.

Acts as the third backup to the reception area.

Maintains daily contact with his/her home department and communicates with his/ her director throughout all backup assignments.

Must be punctual and timely in meeting requirements of performance, including, but not limited to, attendance requirements and work deadlines.

Must develop and maintain courteous and effective working relationships with employees at all levels of the organization, tenants, and representatives of external organizations.

Protects International operations by maintaining the confidentiality of any information that may be of a sensitive or confidential nature.

**QUALIFICATIONS**

**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

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