Coordinator, Workplace Services

3 weeks ago

Los Angeles, United States United Talent Agency (UTA) Full time

UTA seeks a detail-oriented Coordinator, Workplace Services in a fast-paced Corporate Services Department based in Beverly Hills. The Coordinator will be the first point of contact for internal customers seeking support or information regarding the facility and will manage workflow processes for the department. We are seeking a Coordinator who is passionate, proactive, quick-thinking, flexible, and able to pivot when necessary with ability to juggle multiple responsibilities with a strong emphasis on organization and possess an unwavering attention to detail. This is a demanding and fast-moving position that requires someone who is quick on their feet, a positive thinker, and able to exercise good judgment.

This is a full-time position with benefits and will pay $28 per hour.

What You Will Do
- Daily building risk assessment and cleanliness of general office
- Manage all incoming “Facilities Requests” on Outlook - sorting, prioritizing and handling
- Resolve problems by clarifying issues, researching and exploring answers and alternative solutions, implementing solutions, escalating unresolved problems
- Submit requests and forms required by building via Prism: HVAC troubleshooting, janitorial requests, vendor access forms, etc.
- Schedule and Coordinate Service Calls for appliances, small projects/issues
- Invoice Management: process & distribute for approval maintaining impeccable invoicing files.
- Help with general handy work such as hanging artwork/pictures, building/moving furniture, mounting TVs, unloading/lifting heavy boxes, fixing broken desks and office chairs.
- Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed.
- Partnering with the Manager on planning & executing all on-site meetings and events
- Develop and maintain positive relationships with all internal departments and key stakeholders.
- Manage basement storage logs & requests
- Undertake any ad-hoc duties within reason to maintain the building and facilities

What You Will Need
- 3+ years of experience in facilities, office management, project management or similar role
- Familiarity with computerized maintenance management systems
- Outstanding interpersonal skills: must display patience and be focused on customer service and satisfaction
- Ability to work and communicate professionally, verbally, and in written form with internal and external customers
- Ability to meet deadlines and adjust to changing priorities
- Self-starter; able to learn new functions quickly and accurately; anticipate departmental needs and take proactive steps to follow through with proposed solutions or alternatives
- Remain calm under pressure and work well with various personality types
- Extremely detail-oriented, organized and able to multi-task in a fast-paced environment
- Exercise good judgment with sensitive and confidential information
- Ability to work overtime and weekends for maintenance, moving and renovation projects
- Ability to lift or move items that are at least 25 lbs

What Will You Get
- The unique and exciting opportunity to work at one of the leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive benefits and programs to support your well-being

ABOUT UTA

UTA unites ideas, opportunities and talent. The company represents some of the world’s most iconic, barrier-breaking artists, creators and changemakers - from actors, athletes and musicians to writers, gamers, and digital influencers. One of the most influential companies in global entertainment, UTA’s business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world’s biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

For more information:
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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