Accounts Payable Clerk
3 weeks ago
JOB STATUS:
- OPEN- POSTING DATE:
- 04/24/2024- CLOSING DATE:
- 05/08/2024 04:00 PM- POSTING NUMBER:
- 045650- LOCATION:
- Admin Finance Office - 727- POSITION TITLE:
- Accounts Payable Clerk- JOB DESCRIPTION:
To process all purchase orders in such a manner that vendors are paid promptly and accurately.
- DUTIES and RESPONSIBILITIES:
- Receive and maintain file of all outstanding purchase orders.
- Receive & distribute inter-office mail.
- Match invoices to outstanding purchase orders and process payment.
- Process travel advances and reimbursements.
- Balance daily payable activity.
- Balance weekly check run as necessary.
- Maintain Outstanding Purchase order List. Research old purchase orders as well as invoices over ninety-days old.
- Answer vendor questions regarding Vendor Access Center.
- Conduct post-audit of weekly check run by examining, and verifying invoices to actual payment data for accuracy prior to checks being released for payment.
- Maintain log of incoming checks and cash to the Finance Office. Tabulate and close out log at the end of each business day in preparation for Accounts Receivable processing.
- Prepare price increase form for approval where applicable.
- Review vendor statements marking paid items and researching any unpaid items.
- Contact vendors regarding problem invoices.
- Contact originators of purchase orders regarding payable problems with purchase order and invoices.
- Perform necessary procedures to determine year end accrual.
- Review bids for contractual fulfillment and discuss with purchasing department when necessary.
- Maintain confidentiality.
- Regular attendance.
- Other tasks as assigned.
- EXPERIENCE:
- Good understanding of handling office assignments
- Basic computer experience
- QUALIFICATIONS:
**Education/Certification**:
- High School Diploma or GED
**Special Knowledge/Skills**:
- Ability to understand and follow oral and written instructions and to maintain records
- Maintain effective working relationships with other personnel, teachers, school administrators, vendors and the public
- Ability to plan and evaluate work for timely vendor payments
- Typing skills of 40 words per minute; filing skills
- Ability to understand and work with computers
- Ability to perform routine bookkeeping assignments
- Practice good work attitudes in regard to promptness, attendance, concentration on work productivity, and performing job in a quite effective manner
- CONTACT INFORMATION:
**Mental Demands/ Physical Demands/Environmental Factors**:
Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Moderate standing, lifting and stooping. Frequent sitting and typing. Repetitive hand motions; prolonged used of computer.
- APPLY TO:
- SALARY:
**pay grade**:AS-6 - Minimum hourly rate - $19.75
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