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Administrative Assistant Disability Services

4 months ago

Malta, United States Kishwaukee College Full time

**Job Summary**
- Provide clerical and administrative assistance to Disability and Testing Services. The Assistant assists in the processing of schedules, collection and reporting of data, referring students to campus services and providing general clerical and administrative support to the office.
**Supervisor Responsibilities**:

- None, but may provide direction to student workers**Required Knowledge, Skills, and Abilities**
- Possess strong organizational skills
- Ability to pay close attention to detail.
- Maintain and demonstrate a clear understanding of the admission process.
- Demonstrate clear and effective written and verbal communication skills
- Respects the importance of strong confidentiality
- Provide strong and clear communication, customer service, and inter-personal skills
- Ability to work independently
- Able to cooperatively work with diverse groups of students and staff
- Understanding of basic administrative processes and procedures
- Understanding of Microsoft Office Productivity Suite
- Understanding of basic computer operations and office equipment
- Demonstrates efficient keyboard and data entry accuracy and speed

**Required Qualifications**
- High School Diploma or equivalent
- 1-3 years of experience working in an office setting

**Preferred Qualifications**

**Physical Demands**
- Work is normally performed in a general office environment.
- Work performed requires sensitivity and responsiveness to changing goals, priorities and needs.
- This position requires light physical activity and movement; employee must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or during virtual meetings. Must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment. Reasonable accommodations will be made for individuals on a case-by-case basis.

**EOE Statement**
- Kishwaukee College is an Equal Employment Opportunity Employer and any reasonable and timely accommodations in compliance with the Americans with Disabilities Act will be made upon documented request by the employee.**Position Status**
- Part Time**Hours per Week**
- 20**Weeks per Year**
- 52**Budgeted Hours per Year**
- 1040**Temporary Position - Begin Date**

**Temporary Positions - End Date**

**Type of Position**
- PT Non-Benefited**Hiring Salary Range Requested**
- $17.83/hour**Support Staff Pay Band (if applicable)**

**Support Staff Pay Range (if applicable**
- Posting Detail Information

**Posting Number**
- S306P**Number of Vacancies**
- 1**Job Open Date**
- 06/13/2024**Job Close Date**

**Open Until Filled**
- No**Special Instructions Summary**

**Advertising Summary**
- Internal Posting for Position, College Website- Illustrative Examples of Essential Functions

**Job Duty Name**

**Description of Job Duty**
- Assist with the coordination of the daily activities of the department. Assist with managing the Disability and Testing Services calendar and scheduling of exams.
- Maintain the website and portal content.
- Maintain, process, and retain all documents applicable to the Disability and Testing Services Office.
- Process requisitions, encumbrances, payments and purchase orders for office needs and other items as needed
- Support the Disability and Testing Services Office by assisting with the answering of phones, with the pick-up and drop-off of tests, serving as a reader and back up to meet the requests of the students.
- Collaborate and work in partnership with Student Services to provide excellent customer service to students related to the functions of the Disability and Testing Services.
- Actively participate on departmental and College committees as assigned.
- Participate in professional development opportunities as necessary. Provide additional departmental support as assigned by the Director of Disability Services
- Manage student accommodation requests
- Manage and train volunteer note takers.

**Essential Duty?**
- Yes**Percentage Of Time**
- 100