Office Manager

2 weeks ago

Leesburg, United States Energy Erectors Inc, a MasTec company Full time

**Energy Erectors Company Description**

Energy Erectors tackles terrain, technology, and timelines to construct state-of-the-art transmission systems, substations, and switchyards. With integrated in-house construction, engineering, procurement, and commissioning capabilities, Energy Erectors has the extensive experience and resources to deliver world-class solutions to complex power transmission and distribution projects. Our mission is to safely deliver the highest quality work, exceed client expectations, and relentlessly maintain a reputation for integrity.

Energy Erectors is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC).

**Job Summary**

The Office Manager is responsible for ensuring that day-to-day operations of the department are performed effectively and accurately. For success in this role, the Office Manager must have excellent communication, problem-solving, and managerial skills as they are responsible for all activities, projects, and employees in the office.

**Responsibilities**
- Perform or oversee all administrative aspects of the office or department, including accounting support, data entry, billing, inventory, record-keeping, and preparing correspondence.
- Provide support to multiple offices, supervisors, and clerical staff.
- Oversee Administrators processing purchase orders and receiving invoices in the system.
- Update and track documentation required to complete and submit jobs for billing.
- Bid submittal and project set-up for awarded bids.
- Work closely with the Contract Manager for project set-up and initial Oracle WOM unit rate schedules for primary and subcontractors.
- Responsible for ordering Bid Bonds and Contractor Bonds relative to awarded projects.
- Monitor frequently for project status updates, regarding submitting partial and/or completed jobs to customers to stay up-to-date for invoice submittal.
- Review the weekly Accounts Receivables report for customer invoice payment and collection.
- Provide executive level administrative support by conducting research, handling information requests, review/track/analyze budgets, and maintain records and databases essential to project management.
- Update and implement new policies and procedures ensuring operations are running smooth.
- Maintain a close working relationship with high-level executives.
- Process and submit executive expense reports, coordinate space, perform office organization tasks, and maintain paper and electronic files.
- Update new hire information, personnel changes, drug testing, and employee issues.
- Perform HR tasks for new hire I9 Verification and background checks.
- Order cell phones, laptops, PCards, Fuel Cards and other necessary equipment.
- Monitor new and renewal COI’s and request updates if needed.
- Knowledge of making lodging reservations for Superintendents.
- Perform other duties as required and/or assigned.

**Qualifications**
- High school diploma or equivalent.
- 3 years of Construction industry experience required.
- 5 years of Office Management and Executive Administrative support.
- 2-3 years of Account Management experience.
- Strong computer skills with the ability to create spreadsheets for revenue tracking and reporting as well as developing presentations.

**Preferred**
- Associate degree in Business Administration or equivalent.
- Knowledge of Unifier, Procore and Vista Viewpoint Systems.

**Physical Demands and Work Environment**

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
- Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities. _

Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity:
The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.

  • Office Manager

    3 weeks ago

    Leesburg, United States MasTec Inc Full time

    Overview: **Energy Erectors Company Description** Energy Erectors tackles terrain, technology, and timelines to construct state-of-the-art transmission systems, substations, and switchyards. With integrated in-house construction, engineering, procurement, and commissioning capabilities, Energy Erectors has the extensive experience and resources to deliver...

  • office manager

    2 months ago

    Leesburg, United States Cotton Fortunes Inc Full time

    Job DescriptionJob Descriptionoffice manager with good communication skills

  • Office Manager

    2 weeks ago

    Leesburg, United States Florida Cancer Specialists Full time

    Date Posted: 2024-05-13 Country: United States of America Location: Leesburg South Office WHY JOIN FCS At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional...

  • Assistant Office Manager

    2 months ago

    Leesburg, United States LMG Comprehensive Sleep Care Centers (970) Full time

    Loudoun Medical Group (LMG), one of the largest and most diverse physician-owned, multi-specialty group practices in Virginia, seeks an experienced professional to serve as an Assistant Manager to keep each facility in operation by managing, supervising, and supporting for its 10 Comprehensive Sleep Care Center (CSCC) practice locations with overnight sleep...

  • Construction Office Manager

    2 weeks ago

    Leesburg, United States Dannie's Boys Concrete Full time

    Overview: **Responsibilities**: - New hire paperwork - Payroll and Requisitions - Cashflow monitoring and planning - Managing accounts payable/accounts receivable along with owner - Download and organize digital files for the estimating department - Material compliance and submittals **Requirements**: - Bachelor's degree in Accounting procedures, or...

  • Medical Office Manager

    4 days ago

    Leesburg, United States ProdripMD Full time

    We are seeking a highly motivated Practice Manager to lead our medical practice. The manager will play a pivotal role in maintaining a welcoming, luxurious atmosphere while ensuring adherence to processes, enhancing team productivity, and maintaining high levels of patient satisfaction. If you have a passion for aesthetics and wellness and possess strong...

  • Oral Surgery/dental Office Manager

    4 weeks ago

    Leesburg, United States Village Oral and Implant Surgery Full time

    **Benefits**: - 401(k) matching - Health insurance - Paid time off **PRIMARY RESPONSIBILITIES** Responsible for administering the day-to-day activities of the business office, including: patient and employee relations; staff interviewing/dismissal; management of marketing and communications efforts; ensuring regulatory compliance; staff training and...

  • Oral Surgery/Dental Office Manager

    4 weeks ago

    Leesburg, United States Village Oral and Implant Surgery Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingHealth insurancePaid time offPRIMARY RESPONSIBILITIES Responsible for administering the day-to-day activities of the business office, including: patient and employee relations; staff interviewing/dismissal; management of marketing and communications efforts; ensuring regulatory compliance; staff training...

  • Part-time Retail Sales Associate

    2 weeks ago

    Leesburg, United States Office Depot Full time

    Job DescriptionAt Office Depot Inc., the Retail Sales Advisor is a part-time role providing exceptional customer service by performing duties as cashier, provides logistics support, stocking, restocking, down stocking, inventory control, cleaning the store, and protecting company assets. The Retail Sales Advisor will quickly build and maintain customer...

  • Optometric Office Manager

    4 days ago

    Leesburg, United States Virginia Vision Therapy Center Full time

    Virginia Vision Therapy Center (VVTC) is looking for an exceptional person who is committed to impacting lives by providing administrative services at our unique healthcare practice. - You are willing to successfully overcome various kinds of training challenges to fully develop yourself and our staff. - You wish to lead and contribute to the growth of our...

  • Office Manager- Dermatology

    3 weeks ago

    Leesburg, United States Leesburg Dermatology & Mohs Surgery Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingCompany partiesCompetitive salaryDental insuranceEmployee discountsFlexible scheduleHealth insurancePaid time offProfit sharingVision insuranceOverview:An Office Manager provides leadership, communication and guidance to all physicians, PAs, NPs, clinic team leaders and staff in their assigned...

  • Office Manager- Dermatology

    2 weeks ago

    Leesburg, United States Leesburg Dermatology & Mohs Surgery Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingCompany partiesCompetitive salaryDental insuranceEmployee discountsFlexible scheduleHealth insurancePaid time offProfit sharingVision insuranceOverview:An Office Manager provides leadership, communication and guidance to all physicians, PAs, NPs, clinic team leaders and staff in their assigned...

  • Office Administrator

    1 month ago

    Leesburg, United States Conserva Irrigation Full time

    Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding...

  • Office Manager

    1 month ago

    Leesburg, United States ClubCorp Full time

    Job DescriptionWe are Invited. At Invited Clubs, work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a...

  • Office Manager

    1 month ago

    Leesburg, United States Clubcorp Usa Incorporated Full time

    Job Description We are Invited. At Invited Clubs , work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a...

  • Trust Officer

    1 week ago

    Leesburg, United States Gpac Full time

    We are seeking an experienced Trust Officer to join our team managing client trusts and estates. As a trust officer, you will work directly with high net worth clients to manage assets placed in trust, administer estate plans, and provide personalized advice around wealth transfer plans.Responsibilities- Administer various types of trusts and estates-...

  • Auto Body Shop Office Manager

    1 month ago

    Leesburg, United States Community Collision Repair Full time

    Job DescriptionJob DescriptionAbout Us:Community Collision has a proud history of excellent work and customer service. We have remained loyal in serving our community and, in return, have been recognized by our township and local business organizations. We are proud to be acknowledge by our OE Certifications. Community Collision Centers is a full-service...

  • Front Office Assistant

    2 weeks ago

    Leesburg, United States Orlando Health Full time

    Position Summary Orlando Health Medical Group FHV Health is a multispecialty physician group bringing together specialists in cardiology, vascular surgery and primary care. With practice locations throughout Lake, Sumter and Marion counties, FHV Health offers community access to recognized heart and vascular experts together with leading-edge medical...

  • Front Office Assistant

    4 weeks ago

    Leesburg, United States Orlando Health Full time

    Position Summary Orlando Health Medical Group FHV Health is a multispecialty physician group bringing together specialists in cardiology, vascular surgery and primary care. With practice locations throughout Lake, Sumter and Marion counties, FHV Health offers community access to recognized heart and vascular experts together with leading-edge medical...

  • Front Office Assistant

    1 day ago

    Leesburg, Florida, United States Orlando Health Full time

    Position Summary Orlando Health Medical Group FHV Health is a multispecialty physician group bringing together specialists in cardiology, vascular surgery and primary care. With practice locations throughout Lake, Sumter and Marion counties, FHV Health offers community access to recognized heart and vascular experts together with leading-edge medical...