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Clerk, Attendance

4 months ago

Bastrop, United States Bastrop Independent School District Full time

**JOB DESCRIPTION**

Job Title

**Clerk, Attendance**

Evaluation Type

**Non-Exempt**

Department

**Designated** **Campus**

Pay Grade

**High School - P5**

**Middle School - P4**

**Elementary/Intermediate School - P3**

FLSA

**Non-Exempt**

Date Revised

**July 2021**

Supervisor

**Principal**

**BASIC FUNCTION & RESPONSIBILITY**:Create, maintain and monitor student attendance, enrollment, transfer, withdrawal, and other records; collect and process student grades and corrections.

**CHARACTERISTIC DUTIES & RESPONSIBILITIES**:The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

**Student Support**:

- Assist in resolving parent/student issues and concerns in a timely
- Assist in managing student behavior in accordance with Student Code of Conduct and student

**Support of Administrative, Fiscal and/or Facilities Functions**:

- Create and maintain student attendance records, which include the updating and maintenance of both hard copy and online student
- Perfomr data entry with accuracy and adherence to State and Local policy
- Maintain attendance accounting records in accordance with Texas Education Agency (TEA)
- Train staff on TEA attendance accounting tracking and
- Verify with parents and teachers the validity of daily attendance as
- Summarize results of attendance calls in order to convey communicable diseases to the nurse.
- Generate and distribute excessive absence and tardy letters or other attendance related letters.
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of semester reports, or accounting.
- Provide support to campus receptionist.
- Process and maintain accurate Public Education Information Management System (PEIMS) data for State agencies.
- Maintain confidentiality of all student
- Provide assistance to campuses/departments as
- Report all attendance problems to designated
- Assist in campus office as
- Ensure attendance data is updated and accurate so that all parent communications.

**Organization Improvement**:

- Work collaboratively to improve programs

**Professional Growth and Development**:

- Participate in professional development that increases effectiveness and improves District performance.

**School/Community Relations**:

- Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

**Organization Morale**:

- Participate in team building activities and the decision-making process as appropriate.
- Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

**Other Responsibilities**:

- Comply with policies established by federal law, including but not limited to State Board of Education and local Board policy.
- Perform other job-related duties as assigned.

**SUPERVISION EXERCISED: None.**

**KNOWLEDGE, SKILLS & ABILITIES**:

- Knowledge of applicable district policy and procedures.
- Knowledge of Texas Education Agency rules, regulations, and procedures.
- Knowledge of Public Education Information Management Systems rules, regulations, and procedures.
- Skill in preparing and maintaining accurate records and reports.
- Skill in communicating effectively, both verbally and in writing.
- Ability to work collaboratively with staff, parents, and District employees.
- Ability to prioritize and organize work responsibilities.
- Ability to meet established deadlines.

**ENTRY QUALIFICATIONS**:High school diploma or equivalent and three years of related experience.

**PHYSICAL & MENTAL DEMANDS**:

- Maintain emotional control under stress.
- Work with frequent interruptions.
- Sit for extended periods of time.
- Use computer for prolonged period resulting in repetitive hand motions.
- Lift and/or move up to 20 lbs. occasionally.

***ENVIRONMENTAL FACTORS**:

- Work is normally performed in a typical interior office work environment with little or no exposure to physical