Human Resources Assistant

1 week ago

Santa Ana, United States California Boiler Full time

**JOB SUMMARY**
California Boiler, Inc., an Employee-Owned (ESOP) company in the boiler and combustion industry, is seeking a dedicated Human Resources Assistant to join our team. As a key member of our HR department, the Human Resources Assistant will support various HR functions and contribute to the overall success of our workforce. This role offers an exciting opportunity to work in a fast-paced environment.

**RESPONSIBILITIES**
- Maintains new hire check off list.
- Organizes and manages HR records.
- Tracks and updates commercial auto insurance drivers’ coverage.
- Updates our employee contact list.
- Works with our safety team on pre-employment drug & alcohol screening
- Assists in our Annual Open Enrollment for benefits.
- Supports in HR SOP’s.
- Assists in creating a learning and career path planning for our new managers and office and field staff.
- Manages our Lorman Training Portal
- Health & Wellness initiatives
- Update/create organizational charts.
- Updates Employee Handbooks for each of our branches and CBA

**PAYROLL ASSISTANCE**
- Assists the Payroll Specialist with weekly entries into Paychex Flex and will work independently processing payroll as needed.
- Files any changes/time off requests into personnel files
- Tracking of any missed meal breaks.

**HR SPECIALIST ASSISTANCE**

Assist our HR Specialist with all aspects of leave and work accommodation; including but not limited to, FMLA, PFL, and CFRA. Other areas may include compensation, prevailing wages, insurance benefits. Various other assignments will also be shared with you.

**KNOWLEDGE AND SKILL REQUIREMENTS**
- Requires prior knowledge of principles and best practice of human resources while maintaining compliance with federal, state, and local laws and regulations.
- At least 2 to 3 years of HR experience while working in a team environment.
- Experience working in the construction industry a plus; boiler, plumbing, electrical, or HVAC.
- Intermediate use of Paychex Flex, Microsoft Office, and HR related software.
- Prior payroll processing experience for California branches and out-of-state, along with prevailing wages, union workers, and CBA experience is highly preferred.
- Effective oral and written communication skills, excellent interpersonal skills, and computer literacy.
- Strong ability to prioritize work, excellent organizational skills, and initiative to improve processes.

**QUALIFICATIONS**

High school diploma required; with some college coursework preferred.
Previous experience in human resources or a related field is advantageous.
Ability to handle confidential information with discretion.

**WORKING CONDITIONS**
This is a full-time position based at our Santa Ana office. The role primarily involves working in an office environment with occasional driving that may be required for HR-related activities.

**PHYSICAL REQUIREMENTS**

**CAREER PATH - WHERE CAN I GO IN THIS POSITION?**

This is a vital position within the Human Resources Department. The potential for the right person in this position is not limited to any department, office, or career path. The growth of our company is dependent on each of our employee-owners. As new positions and opportunities become available, we look from within to fill those roles. The right person starting in this position could potentially ascend to another role within this department, outside the department, inside the branch or outside the branch.

Pay: $22.80 - $30.58 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid jury duty
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- HR: 2 years (preferred)
- Payroll: 1 year (required)

Ability to Commute:

- Santa Ana, CA 92705 (required)

Ability to Relocate:

- Santa Ana, CA 92705: Relocate before starting work (required)

Work Location: In person

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