Administrative Assistant I

2 months ago

Chicago, United States State of Illinois Full time

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.

IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.

**Agency** : Department of Revenue
**Closing Date/Time**:04/26/2024 11:59pm
**Salary**: $5,051-$7,424/monthly (Anticipated Salary for Non-State $5,051)

**Job Type**: Salaried
**County**: Cook
**Number of Vacancies**: 1
**Plan/BU**: RC028

**Posting Identification Number **36710**

**Essential Functions**:

- Under general direction, serves as a staff assistant in the Chicago Litigation Office.
- Serves as liaison with Office staff, Chicago and Springfield Offices and the Attorney General’s Office relative to cases, interpretation of the Deputy General Counsel’s administrative policies and procedures, exchange of information, legal and other issues of a confidential and sensitive nature which pertains to policies, procedures, legislation, proper submission of documents, etc.
- Develops, implements and coordinates procedures for file tracking on an individual and office level, including storage and retrieval.
- Maintains timekeeping records for Chicago Litigation Office.
- Composes a variety of technical and legal correspondence, often of a sensitive and confidential nature, relative to operations, performance review, policies and procedures for signature of the Deputy General Counsels of the Chicago Litigation Office.
- Develops, maintains and coordinates procedures for input, tracking, compilation and retrieval of Office correspondence and responses thereto in relation to Office activities.
- Performs special project assignments as requested by supervisor, e.g., assists in conducting operational studies and recommends changes to improve efficiency of operations, etc.
- Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

**Minimum Qualifications**:

- Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
- Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

**Preferred Qualifications**:

- Four (4) years of experience using Microsoft Word, Excel, and Outlook and Adobe Acrobat or similar software.
- Intermediate proficiency using Gentax or similar tax processing software.
- One (1) year of professional experience tracking assignments to ensure adequacy and timeliness.
- One (1) year of professional experience preparing technical and legal memoranda and correspondence.
- One (1) year of professional experience functioning as a confidential assistant.
- Two (2) years of experience working with records management and compliance.
- One (1) year of professional experience in a legal or judicial office.

**Conditions of Employment**:

- Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
- Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

**Work Hours**: 8:30am-5:00pm, Monday-Friday
**Work Location**: IL Department of Revenue

Legal Services/Litigation Office/Chicago Sales, Excise, and Property Tax Litigation

555 West Monroe Street, Chicago IL 60661

**Agency Contact**:
Illinois Department of Revenue - Human Resources

Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702

PHONE- 217-782-7064

**Posting Group**: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

**APPLICATION INSTRUCTIONS**

If you are not already signed in, you will be prompted to do so.

If you have questions about how to apply, please see the following resources:
Tracking #36023

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