Accounts Payable Specialist

2 weeks ago

Tampa, United States Fluent Cannabis Care Full time

Cansortium Inc is a vertically integrated cultivator, processor, formulator, and retailer of Premium Cannabis Products currently operating in Florida, Pennsylvania and Texas as FLUENT Cannabis. Our purpose is to compassionately provide patients access to the highest level of medical cannabis in an unrivaled, professional healthcare environment with outstanding customer service. Patient care always comes first at FLUENT and our standards, practices, and performance is unmatched.

We are looking for leaders who want to work alongside great talent and create a positive work experience for their team. We are focused on continuous improvements, which creates development opportunities, engaged feedback, and increased contributions towards our goals as a leader in the medical cannabis industry.

**ROLE SUMMARY**

The Accounts Payable Specialist will be responsible for preparing payments and control expenses by receiving, processing, verifying, and reconciling invoices. The Accounts Payable Specialist will perform the day to day processing of accounts payable transactions to ensure that the vendor payments are maintained in an effective, up to date and accurate manner. Provide the Accounting team with administrative and financial support.

**KEY RESPONSIBILITIES**
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
- Reviews and maintains all invoices for appropriate documentation and approval prior to payment
- Verifies that transactions comply with financial policies and procedures.
- Work directly with vendors to resolve discrepancies and respond to inquiries.
- Maintains updated vendor files and prepares vendor checks.
- Files and retrieves Accounts Receivable documents as needed.
- File and Keep record of all vendors W-9 forms.
- Assist with year-end 1099 forms.
- Prepare batches of invoices for data entry and payments with correct G/L account coding
- Keep record of all checks and wires processed.
- Performs data entry and spreadsheet management.
- Process incoming mail concerning billing and invoicing.
- Protects organization’s value by keeping information confidential.

**QUALIFICATIONS**
- High school diploma, GED, or equivalent required
- Associates degree in accounting, finance, or related field a plus
- Minimum of 4 years of Accounts Payable Experience needed with high volume processing
- Ability to maintain high level of accuracy in preparing and entering financial information
- Intermediary MS Excel knowledge such as of pivot tables and v-lookups
- Computer skills and experience with QuickBooks
- English is a requisite; Spanish is a plus

**SKILLS**
- Excellent interpersonal skills, High attention to detail.
- Excellent communication and problem-solving skills
- Organization and initiative, good communications skills, proactive, time management, discretion and confidentiality are essential attributes.
- Very effective organizational skills
- Vendor relationships and Data entry abilities
- PC proficiency
- Data entry skills
- General math skills

**SUPERVISORY RESPONSIBILITIES**

This position has no supervisory responsibilities.

**WORK ENVIRONMENT**

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to be able to speak and hear. Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms and ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.

**TRAVEL**

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

**REQUIRED EDUCATON and EXPERIENCE**

High school diploma, GED, or equivalent required

**PREFERRED EDUCATION and EXPERIENCE**

Associates degree in accounting, finance, or related field a plus

**ADDITIONAL REQUIREMENTS**

Per state law, must be at least 21 years of age.

Must successfully complete a comprehensive background check.

Must pass a drug screening

Must have reliable transportation

***

**OTHER DUTIES**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and

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