Staffing Coordinator

4 weeks ago

Philadelphia, United States INGLIS HOUSE Full time

**Coordinates 28 Day Nursing Schedule for all Communities**
- Organizes all request for time off, by utilizing the following documents: Mandatory Service Report, LOA Report, and A-B Holiday.
- Inputs all request and factors in holiday (if needed).
- Brings staffing numbers to optimal levels for all units.
- Posts Preliminary Schedule on the 3rd Friday of Current Schedule on the Fourth Week of Current schedule, reviews Preliminary Schedule for any up-dates or changes and posts final schedule.

**Daily Staffing**
- Roll Call - calls every unit to confirm names on staffing sheets. Should a unit have critical staffing Numbers, Staffing Coordinator or Supervisor who is doing roll-call then pulls from another unit to bring unit to acceptable number.
- Staffing numbers are shared with Community Administrators at Stand Up meeting.
- Verifies that staff has shown up for schedule hospital trips.
- Post Staffing Numbers on Board in Lobby (DOH) required. By 10am.
- Picks up Employee sign in sheets (Employees who left badge, lost badge or having trouble with badge¬) from front lobby.
- Up-dates Staffing Sheets in Kronos.
- Inputs Employee Sign in Sheet Data in Kronos Time Card
- Prints Staffing Sheets for Next Day.
- Reviews Staffing Numbers and calls agency (if needed for LPN coverage and reviews OT Sign Up Sheet for OT place on Staffing Sheet if needed)
- Places Staffing Sheet in Staffing Book.
- Work on Weekend needs
- Begin Roll Call.

**Staffing for Medical Trips**
- Medical Office sends up-coming weekly trips on Friday.
- Staffing Coordinator prints report and begins to fill trips utilizing Part time employees. Part timers are called and schedule secured.

**Manages Overtime, Agency Usage and Agency Bills**
- Overtime is posted on Units by the end of business day
- Part-timers receive OT first
- Agency is called when in house LPN’s have been exhausted

**Processes PANs in a Timely Manner**
- Personal Action Notices are generated in the following situations:

- Employee status changes
- Termination of an employee
- Employee transfers (to another floor, shift or department)

**Processes TAFs in a Timely Manner**
- Processes a Talent Acquisition form for any newly vacant position

**Closing Bi-Weekly Payroll by the End of Business Day (Tuesday) of a Pay Week**
- Collect Staffing Sheets for previous 14 days. Review and Confirm with Kronos Time Card
- Adjust any vacation, sick, leaving Early or mis-punches in Kronos System. Confirm Employee sign In Sheets.
- Calls Director of Operations to approve Payroll.

**PERSON CENTERED CARE**
- Champion for culture change and supportive leadership.
- Demonstrates a real sense of inquiry and a personal willingness to learn.
- Demonstrates the ability to take responsible actions within the parameters of the role without a constant need to be directed by others.
- Demonstrates politeness and respectfulness and evidences the self-awareness of the effect of her/his behavior on others.
- Demonstrates mutual respect for diversity.

**PEOPLE & TEAM LEADERSHIP**
- Demonstrates Inglis people and leadership values and behaviors
- Demonstrates the ability to follow-up on schedules, set priorities and achieve deadlines
- Demonstrates the Inglis Code of Conduct and builds trusted partnerships throughout the Inglis organization.
- Establishes and maintains effective relationships by gaining trust and respect.
- Is approachable and easy to talk with; puts forth an extra effort to make people at ease; is patience and builds rapport with customers and is a good listener.
- A team player and has the trust and support of peers.
- Promotes collaboration within the department

**TECHNOLOGY**:

- Actively engages in the use of computer systems and technology to enhance the day-to-day flow of information
- Encourages and supports staff on the appropriate use of computer systems and technology
- Understands common computer terminology, computer fundamentals such as screen positioning
- Understands and efficiently uses basic computer hardware such as a mouse, and telecommunication devices
- Possesses general knowledge of how to interface with a computer, i.e. use of mouse, resizing windows, etc.

**ROLE SPECIFIC COMPETENCIES**
- Effective communication
- Excellent customer services relationship
- Effective Teamwork
- Effective collaboration with Director of Operations and DON regarding the Kronos
- High School diploma or equivalent required.
- Three-five (3-5) years’ experience in a healthcare/business office environment required.
- Scheduling and staffing experience desired.
- Excellent computer skills required

Strong interpersonal skills required.

The hourly rate for this position is $20.27

Inglis enables people with disabilities - and those who care for them - to achieve their goals and live life to the fullest.

It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies

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