Dean's Administrator
1 month ago
**Dean's Administrator**
**University of Notre Dame**
**Applications will be accepted until 06/05/2024.
The **Keough School of Global Affairs** at the University of Notre Dame, established in 2014, is a multidisciplinary and interdisciplinary research, teaching and policy school dedicated to advancing integral human development, a holistic vision of human flourishing grounded in human dignity.
The Keough School currently seeks a Dean's Administrator who provides proactive, robust, timely, and often discrete logístical management and coordination of the office of the Dean. Working in close coordination with the Dean, the Dean's Cabinet Members, and the Keough School Leadership team, the Administrator prioritizes and develops strategies for maintaining the complex structure of the office. The Administrator will have responsibilities for drafting and occasionally sending, on the Dean's behalf, both internal and external communications. The Dean's Administrator plays an integral role in facilitating communication between the Dean and the University Leadership, the Keough School Leadership Council, the Keough School faculty, the Keough School Advisory Council, and other key internal and external stakeholders. The Dean's Administrator may be called upon to plan and attend meetings on behalf of the Dean and will exercise considerable initiative, independent judgment, diplomacy and discretion, while being able to prioritize and address critical issues.
**Essential Responsibilities and Duties**:
**Operations and Priorities Management**
- Advise the Dean in developing scheduling priorities for the Dean's Office and the School
- Generate protocols for responding to various kinds of inquiries and managing responses.
- Take minutes at Leadership and Advisory Council meetings, collecting and monitoring action items from meetings, ensuring appropriate follow-up and reporting of accomplished tasks
- Regularly brief the Dean on new and pending or ongoing business
- Organize and support meetings hosted by the Dean by preparing documents, ordering food, and providing basic technical support as needed.
**Internal and External correspondence and communication**
- Respond to inquiries directed to the Dean from a broad range of constituencies, including Notre Dame faculty and staff, Notre Dame alumni, the media, and colleagues at other institutions.
- Collaborate with the Academic Advancement Director and University Relations, and the Program Director for Events Strategy on the planning, execution and follow-up of the regularly scheduled bi-annual Advisory Council meetings, and other donor meetings.
- Communicate with Institute Directors and other faculty of the school on behalf of the Dean regarding ongoing activities and initiatives of the School
- Maintain Keough School Google groups that are integral to effective communication across the School
**Faculty Recruiting, Reappointment and Promotions**
- Plan campus visits for faculty job finalists. In coordination with the Dean, determine the appropriate sequence of meetings and create itineraries, make travel arrangements and submit travel reimbursements.
- For new appointments, promotion and tenure, solicit external letters of recommendation on behalf of the Dean
- Review all materials for reappointment/promotion/tenure cases to be submitted to the Provost's Advisory Committee (PAC), ensuring their accuracy and timeliness for submission, in collaboration with the Faculty Affairs Senior Coordinator.
- Support the Dean in gathering and preparing background materials for meetings with faculty members and for meetings where faculty-related topics are covered.
This position reports directly to the Dean of the Keough School and is expected to work in person 5 days a week.
**Minimum Qualifications**:
**Education**: Bachelors Degree (4 years)
**Experience**: 7 or more years
**Skills/Experience**:
- Experience providing advice and support at the executive level and in an academic environment;
- Strong interpersonal skills necessary to deal effectively and courteously with a diverse group of individuals, both internal and external to Notre Dame;
- Experience working in an environment requiring discretion and confidentiality.
- Effective time management skills required to prioritize and plan work;
- A conversational familiarity with, and interest in, current events and global issues; and a diplomatic orientation, and sensibility to other cultures and cultural differences.
**Preferred Qualifications**:
- Experience organizing executive meetings
- Interacting with scholars on a collegial level
- Experience organizing events
- Basic research skill: library and internet
**ABOUT NOTRE DAME**:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as
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