Htc Administrative Officer

2 weeks ago

Davis, United States University of California, Davis Full time

The Hemostasis and Thrombosis Center (HTC) Administrative Officer (AO) plays a pivotal role within our organization, reporting directly to the Program Director. This essential position is responsible for fiscal management across multiple facets of the UC Davis Health HTC, including clinical research, comprehensive medical care, and the administration of outpatient 340B pharmaceutical services for individuals with inherited bleeding and clotting disorders. The HTC AO is responsible for the meticulous oversight of the HTC financial accounts, ledger accuracy, staff effort allocation, contracts and grants management, invoicing, budgeting, claims, purchasing, accounts receivable, checks reconciliation, and the crucial task of ensuring that internal ledgers align with those of contracted pharmacies. The AO maintains accurate and auditable records and spreadsheets, ensuring financial integrity. The position also serves as supervisor to two staff members and back up to the Program Director. This multifaceted role ensures the financial health and regulatory compliance of the HTC, providing a robust foundation to fulfill our mission and goals.

**July 2, 2024, by 11:59 pm**

**Qualifications**

**Minimum Qualifications**
- Bachelor's degree in related area and / or equivalent experience / training
- Experience with managing financial accounts, preparing budgets, analyzing financial data, and ensuring compliance with financial regulations and policies.
- Experience with accounting principles and practices, including general ledger, accounts receivables/payable, and reporting.
- Experience in grants management, including pre
- and post-award administration and sponsor compliance.
- Experience working in environment with healthcare compliance regulations, State and Federal policies and procedures, mandatory reporting and adherence to the Code of Conduct standards.
- Demonstrated excellent verbal and communication skills, with the ability to effectively communicate financial information to both internal and external stakeholders.
- Demonstrated analytical skills with the ability to interpret financial data, identify trends, and make recommendations for innovative solutions.
- Demonstrated ability to work collaboratively with a diverse team of professionals to achieve common goals and objectives.
- Demonstrated organizational skills with the ability to effectively manage multiple competing tasks and priorities.

**Preferred Qualifications**
- Experience in healthcare finance services.
- Experience with 340B program administration.
- Experience in risk management or compliance.
- Experience using financial management software.
- Familiarity with UC Davis Health systems and processes.

**Key Responsibilities**
- 60% - Finance Management
- 20% - Supervision
- 20% - Leadership and Teamwork

**Department Overview**

The UCD Hemophilia Treatment Center (HTC) is a federally funded, registered treatment center that provides comprehensive medical, psychosocial, and specialized care to individuals with rare inherited bleeding and clotting disorders.

**POSITION INFORMATION**
- ** Salary or Pay Range: $**2,770.11 - $5,022.99**:

- ** Salary Frequency**:Bi-weekly**:

- ** Salary Grade: Grade 22**:

- ** UC Job Title: ADMIN OFCR 3**:

- ****:

- ** Appointment Type: Staff: Career**:

- ** Percentage of Time: 100**:

- ** Shift Hours**:08 Hours**:

- ** Location: Ticon I (HSP087)**:

- ** Union Representation: 99 - Non-Represented (PPSM)**:

- ** Benefits Eligible: Yes**:

- ** Hybrid/Remote/Onsite: This position is 100% on-site**

**Benefits**
- Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

- High quality and low-cost medical plans to choose from to fit your family’s needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered

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