Finance, Operations and Data Manager at Drexel

3 weeks ago

Philadelphia, United States The Hillel International Job Board Full time

**Job Title**:
**Hillel International**:
**Role Overview**:
As the Finance, Operations and Data Manager at Drexel Hillel, you will ensure internal operations are running smoothly while harnessing the power of data collection and analysis to support the growth of Drexel Hillel. Reporting to the Executive Director, the Finance, Data and Operations Manager is responsible for a broad array of Drexel Hillel's financial, data management and operations functions. Responsibilities include finance, HR, insurance and technology management. Data management functions are primarily focused on two areas: Data entry, reporting and management related to our CRM used for donor relations (including data entry), and supporting student and prospective student data management and reporting.

**Key Responsibilities**:
**_ FINANCE_**
- Provide support for bookkeeping and accounting as needed including processing invoices, reconciling credit card bills and management of digital and on-site accounting files
- Serve as lead professional liaison to accountants for audit
- Manage processes to ensure that all transactions are recorded and coded in an accurate and efficient manner
- Work with Exec. Director and Board to ensure that Drexel Hillel is in compliance with all relevant state and Federal registration and tax regulation
- Support Hillel staff in developing and tracking annual budgets
- Strengthen internal financial systems
- Serve as professional staff member for the Finance and Audit Committees

**_TECHNOLOGY & DATA MANAGEMENT_**
- Manage and maintain Hillel Fundraising database
- Ensure that all gifts are properly entered and acknowledged
- Manage interface between student database and fundraising database
- Work with Development Director to produce quarterly fundraising
- Manage GoogleSuite users
- Manage Drexel Hillel's portfolio of digital tools, provide training for staff, and recommend and implement changes in technology to best support our work
- Manage and participate in updating the Drexel Hillel website content and design as necessary

**_PAYROLL & HUMAN RESOURCES_**
- Coordinate and submit all necessary payroll forms and information
- Manage payroll administration (currently through Paycom and Hillel International)
- Work with insurance brokers to acquire and maintain employee health insurance
- Assist with onboarding new employees, benefits administration, and employee record keeping (including maintaining internal records of vacation / sick time)

**_OPERATIONS & LOGISTICS MANAGEMENT_**
- Maintain inventory of and manage sale of resale items
- Supervise work-study students and student / lay volunteers as needed to fulfill administrative tasks, supply, and logistics needs (inventory, organization etc)
- Coordinate with Drexel University staff to manage building schedule, repairs, and other logistics
- Support data management and other logistics for Celebrate Hillel, Family Weekend, and other stewardship/fundraising events
- Coordinate and manage building signage in partnership with the University

**_BOARD SUPPORT_**
- Work with Executive Director to disseminate materials for all Board of Director and Committee meetings
- Take minutes at all Board of Directors meetings
- Work with Finance committee and Executive Director to prepare annual budgets
- Work with Finance Committee, Jewish Federation and/or other insurance brokers to ensure adequate organizational insurance coverage (D&O, liability and other necessary insurances)

**What You've Accomplished**:

- 2-5+ years in bookkeeping, accounting, database management or other relevant experience
- Bachelor's degree required.
- Proven success:

- Managing organizational finances
- Maintaining clean and accurate data

**What You'll Bring to the Job**:

- Intermediate knowledge of Microsoft Word, Excel, Powerpoint and GoogleSuite - required
- Capability to work independently and collaboratively, success managing multiple priorities
- Passion for data driven excellence
- Excitement to be a part of a campus-based team
- Ability to work successfully in-person and remotely

**What You'll Receive**:

- Competitive salary in the nonprofit marketplace. The salary range for this part-time (20hrs/week) role is $25,000 - $26,500
- Ability to work primarily remotely (expectation of at least 5hrs/week on campus)

**Next Steps**:

- We hope to have someone in place by July 15

**About Hillel International**:
In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and tr

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