Administrative Assistant

2 weeks ago


Old Saybrook, United States Ferry Landing Marina Full time

Join our vibrant team as an integral part of our marina operations We're on the lookout for a talented Administrative Assistant to come aboard full-time, with a twist - your weekends will be spent by the water from May through October, creating a unique work-life balance. During the off-season from November to April, enjoy reduced hours and weekends off. This role is tailor-made for someone with a knack for organization and a heart for exceptional customer service.

As our Administrative Assistant, you'll be the friendly face greeting visitors, boat owners, and staff, ensuring everyone feels welcomed and valued. From managing front desk operations to handling slip reservations and customer inquiries, you'll be at the forefront of our marina's daily operations.

**Responsibilities**:

- Warmly greet and assist visitors, boat owners, and staff, creating a positive and professional atmosphere.
- Tackle clerical duties such as filing, data entry, and photocopying with precision and efficiency.
- Collaborate on scheduling and coordinating marina events and activities, adding your creative touch to our offerings.
- Support management in day-to-day operations, lending a hand wherever needed.
- Elevate our brand through strategic use of marketing tools and keeping our social media channels engaging and up-to-date.
- Manage distribution of gate fobs and parking passes, maintaining accurate logs of usage.
- Keep our office organized and well-stocked with supplies for smooth operations.
- Liaise with yard managers to coordinate service requests, ensuring our customers receive top-notch care.
- Facilitate winter storage and summer slip rental contracts, collecting payments and deposits efficiently.
- Maintain client records and data, including insurance and registration documents, with meticulous attention to detail.
- Show prospective tenants available slips, showcasing the best of what our marina has to offer.
- Monitor access for independent contractors, verifying authorization and insurance coverage for their work on-site.
- Embrace additional administrative tasks as needed to keep operations running smoothly.

Qualifications:

- High school diploma or equivalent.
- Marina experience is a bonus, but not required.
- Previous administrative experience preferred.
- Strong communication and customer service skills.
- Proficiency in Microsoft Office Suite.
- Ability to work independently and prioritize tasks effectively.
- Availability to work one weekend day from May to October, immersing yourself in the waterfront lifestyle.

If you're ready to dive into a dynamic role where no two days are the same, we want to hear from you Join us and be part of a team that's passionate about delivering exceptional experiences on and off the water.

Pay: $50,000.00 - $65,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

People with a criminal record are encouraged to apply

**Experience**:

- Customer service: 2 years (preferred)

Ability to Commute:

- Old Saybrook, CT 06475 (required)

Ability to Relocate:

- Old Saybrook, CT 06475: Relocate before starting work (preferred)

Work Location: In person



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