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Administrative Assistant Iii
4 months ago
Description:
**About the ELCA**
The Evangelical Lutheran Church in America (ELCA) is one of the largest Christian denominations in the United States, with nearly 3.3 million members in more than 8,900 worshiping communities across the 50 states, Caribbean, and U.S. Virgin Islands. With a vision to live in a world experiencing the difference God’s grace and love in Christ makes for all people and creation, the ELCA strives to be a welcoming, thriving, and connected church that introduces people to Jesus so they can discover community, justice, and love.
The Lutheran Center (national office) is located in Chicago, Illinois. A staff of 400, under the leadership of the Presiding Bishop, serve as administrators, advisors, conveners, partners, and resource people for the ELCA and its ministries. Staff lead the work of national, domestic, and global ministries and programs including Lutheran Disaster Response, ELCA World Hunger, Service & Justice, Christian Community and Leadership, and Innovation. We are also home to five of our separately incorporated ministries: The Mission Investment Fund of the ELCA, Women of the ELCA, Lutheran Men in Mission, the ELCA Foundation and the ELCA Federal Credit Union.
**About the position**
This role will support two different teams over the course of the contract.
**June 2024 - September 2024 - primarily supporting the Service and Justice home area and events**:
This role will work closely with the Global Service Team. The team is responsible for the recruitment, hiring, orientation and deployment of all ELCA global mission personnel. This team is within the Service and Justice home area. This role will provide detailed work as it relates to logistics for all summer events, deployment of mission personnel including Young Adults in Global Mission, re-organize CEGP and Global Service office space and files, and work on printed and media resources for the team.
**October 2024 - August 2025 - primarily supporting the Office of the Secretary meeting planning team and event**:
This role will work closely with the Office of the Secretary. The Office of the Secretary provides administrative services and tools for ELCA leaders who are serving this church in their congregations, synods, and the churchwide organization, especially those given responsibility for governance of the ELCA. This position is responsible for assisting the Meetings Management Team with tasks associated with preparation and execution of the 2025 Churchwide Assembly, as well as providing support for various meetings taking place at the Lutheran Center in the Summer and Fall of 2024.
**For the Service and Justice home area**:
1. Event logistics: Including tracking travel, developing forms, and securing registrations, ordering meals, liaison with event facilities, etc.
2. Assisting with and preparing contractual agreements related to logistics and programming for the events.
3. Assist with the details related to the deployment of new mission personnel, VISAs, travel, etc.
4. Administrative tasks such as compiling and printing documents, folders, booklets, etc.
5. Attendance to ELCA Missionary Orientation, the Service and Justice Gathering and Young Adult in Global Mission Orientation.
6. Support Global Service and Companion Engagement and Personnel Team with printed and media resources, including social media.
7. Other duties as assigned.
**For the Office of the Secretary**:
1. Provides support for preparation for the Churchwide Assembly,
3. Attends the Churchwide Assembly in Phoenix, Arizona July 25 - August 3, 2025. with early arrival to assist with set-up, on-site registration, local arrangements, special events, catering, plenary session support as needed, and worship preparation.
4. Assists with Lutheran Center meeting support and catering support.
5. Other duties as assigned.
**Requirements**:
1. 2+ years of experience in administrative support roles, event planning, or a related field preferred.
2. Experience using Microsoft Office products is helpful (Outlook, Word, Excel, Teams, etc.)
3. Strong organizational and communication (written and verbal) skills; ability to meet multiple deadlines, prioritize tasks and work under pressure; exceptional attention to detail.
4. Ability to maintain confidentiality.
5. Must be able to work in-office at the Lutheran Center as required by supervisor with remote work as agreed with supervisor and must be willing to work extended hours as needed to complete tasks.
6. Basic music proficiency a plus but not required (for the Service and Justice portion).
7. Commitment to diversity, equity, inclusion, and anti-racism.
8. Appreciation for the mission, vision, and values of the ELCA.
9. Ability to work well with a team and to complete tasks independently.
10. Willingness to be flexible.
**Physical**
While performing the duties of this job, the employee is regularly required to talk and hear, and use hands and fingers to operate a computer and telephon
