Bwpo Faculty Affairs Coord

4 weeks ago

Boston, United States Brigham & Women's Hospital(BWH) Full time

**BWPO Faculty Affairs Coord.**
- (3288921)

GENERAL SUMMARY/ OVERVIEW STATEMENT: Summarize the nature and level of work performed.

The Faculty Affairs Coordinator is an integral part of Department Administration requiring a high degree of independence to oversee and execute Department Administration. This position is responsible for the coordination of processes related to Physician Credentialing/Re-credentialing, Faculty Recruitment, Faculty On-boarding and Training, Faculty Privileging, OPPE/FPPE, Conflict of Interest, and HealthStream Training. In addition, will provide project and administrative support for the Executive Vice Chairman Clinical Affairs, the Director of Clinical Affairs and other clinic physicians as assigned. The incumbent must be able to accomplish tasks through others, including peers, faculty, and supervisors. This requires a high degree of confidence, finesse and political acumen to be successful.

The Faculty Affairs Coordinator is expected to function with a high degree of independence, under mínimal supervision, and has authority for independent decision-making as it relates to the scope of this job. This position is expected to develop and maintain effective working relationships with the Senior Departmental Leadership, Management Team and Clinical Faculty to carry out the goals, objectives, and initiatives of the Department of Dermatology and deal with issues that are significant, sensitive, political and confidential in nature.

PRINCIPAL DUTIES AND RESPONSIBILITIES: Indicate key areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation.

For all positions that include direct patient care, indicate with an “X” the age(s) of all patient populations served
No Direct Patient Care
X

All age groups

Adolescence (13 to 17 years)

Neonates (birth to 1 month)

Young Adult (18 to 25 years)

Infant (1-month to1year)

Adult (26 to 54 years)

Early Childhood (12 months to 5 years)

Senior Adult (55 to 64 years)

Late Childhood (6 to 12 years)

Geriatric (65 years and up)

PRINCIPAL DUTIES AND RESPONSIBILITIES: Continued

Principal

**Responsibilities**:
Credentialing, Privileging and Managed Care
- Manages the process and ensuring the completion of all clinical appointments and re-appointments for the physicians practicing at all clinical sites. This includes but is not limited to managing the physicians through the required steps and processes for hospital credentialing and privileging as well as laser privileges. Serves as liaison for physicians in the credentialing and managed care process. Additionally, manages the processing of the appointments at Harvard Medical School, BWH/Faulkner, BWPO, VA, Foxboro, Westwood, Dana-Farber and managed care contractual requirements.
- Maintains the relationship between various credentialing and provider enrollment offices (BWHFH, DFCI, SSH etc) as well as faculty to ensure there are no issues or delays. Responsible for the resolution of any issues.
- This requires independent decision making to ensure we are meeting Departmental and Hospital timelines.

Faculty Recruitment
- Works in partnership with Vice Chair of Academic Affairs to organize and oversee the recruitment process for the Executive Committee.
- Places advertisements as needed
- Provide consistent communication to applicants throughout the interview process, ensuring a positive applicant experience.
- Collect interview evaluations and submit to Department Leadership for review.

On-boarding and Training Coordination for New Faculty
- Provides direct support to the Director of Clinical Affairs throughout the on-boarding period.
- Liaise with various credentialing and provider enrollment offices (BWHFH, DFCI, SSH etc) as well as the new Faculty to ensure there are no issues or delays. Responsible for the resolution of any issues.
- Ensure credentialing paperwork for Harvard Medical School, BWH/Faulkner, BWPO, VA, Foxboro, Westwood, Dana-Farber and managed care contractual requirements is complete both correctly and in a timely fashion.
- Act as point of contact for all new faculty to answer any questions regarding the onboarding process and escalating any concerns as necessary.
- Liaise interdepartmentally with administrative staff across multiple facilities to coordinate introductory meetings with leadership.
- Maintain the Physician Resource Manual by making frequent quality checks, additions, and updates to provide the most up to date information for new hires in one place.

Ongoing Professional Practice Evaluation (OPPE/FPPE) Process
- Manages the OPPE/FPPE process for the Department.
- Works with the Director of Quality and Safety to prepare collected information for yearly chart reviews. This information is HIPPA sensitive in nature and is be redacted accordingly.
- Ensures that completed evaluations are reviewed and signed.
- On a yearly b

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