Real Estate Lease Administration Manager

3 weeks ago

Woodcliff Lake, United States Party City Full time

**Company Overview**:
Party City Holdco Inc. (PCHI) is a global leader in the celebrations industry, with its offerings spanning more than 70 countries around the world. PCHI is also the largest vertically integrated designer, manufacturer, distributor, and retailer of party goods in North America.

PCHI is headquartered in Woodcliff Lake, N.J. with additional locations throughout the Americas and Asia.

**Job Overview**:
The Lease Administrator will maintain and update our lease tracking database and will prepare lease abstracts for review by senior management. You will be responsible for reviewing leased and property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.

**Responsibilities and Duties**:

- Supervise 1 lease administrator
- Manage day to day activities for Lease administration including distribution of correspondence, notices, change of ownership, and management company addresses changes for Landlords.
- Manage Possession letters, Rent Commencement agreements and other lease related correspondence.
- Monitor critical dates in real estate database including renewals, options, expirations and early terminations. Coordinate with appropriate real estate partner to ensure timing of deal presentation.
- Abstract Leases and Lease amendments in CoStar Real Estate Manager database.
- Act as liaison to various departments by researching lease provisions. Communicate on behalf of other departments with landlords/property management teams to gain authorization to pursue company initiatives.
- Work in tandem with the Real Estate Accounting Manager and team to ensure all tenant data is accurately contained in both CoStar database and Oracle.
- Receive and track lease related documents and correspondence related to insurance requests.
- Prepare and review of estoppels, SNDA’s and Storage Licenses.
- Collaborate with Halloween City Operations group, and various corporate departments to deliver Halloween City pop-up locations.
- Any special projects as directed.

**Skills Required**:

- Ability to interpret and analyze complex lease language.
- Excellent verbal and written communication skills.
- Organized, detail oriented and motivated.
- Ability to prioritize tasks to meet critical deadlines.
- Time management with task scheduling and resource assignment.
- Ability to multi-task and work independently to resolve issues when needed.
- Determine the impact of problems, scope of escalation and contacts appropriate cross functional partners.
- Demonstrated ability to handle continually changing requirements on a regular basis
- Strong task prioritization and time management skills.
- Ability to communicate clearly and effectively with internal and external customers.

**Qualifications**:

- A Bachelor's degree or relevant experience.
- 5-7 year’s experience in either a retail or commercial real estate environment with exposure to lease compliance.
- Experience and high level of proficiency with Excel, Word, and PowerPoint.
- Notary Public.
- Real Easte Software Database i.e. CoStar, Lucernex, Accruent.

**Expected Salary Range: $80,400 - $100,500**

**The salary range offered for this position is a good faith description of the expected salary range this role will pay. PCHI reserves the right to pay more or less than the stated range based on a variety of factors such as experience, geography, etc.**
- **This is a hybrid role, the expectation is to be in the office 3 days a week. Our office is located in Woodcliff Lake, NJ.**_

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Experience level:

- 5 years

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Woodcliff Lake, NJ 07677: Relocate before starting work (required)

Work Location: Hybrid remote in Woodcliff Lake, NJ 07677

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