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Real Estate Lease Administration Manager

3 months ago

Woodcliff Lake, United States Party City Full time

Job Description

Company Overview:


Party City Holdco Inc. (PCHI) is a global leader in the celebrations industry, with its offerings spanning more than 70 countries around the world. PCHI is also the largest vertically integrated designer, manufacturer, distributor, and retailer of party goods in North America.

PCHI team members demonstrate a daily commitment to the company's Brand Purpose: to inspire joy by making it easy for customers to create unforgettable memories.

PCHI operates across multiple businesses within its Retail Division and Consumer Products Division. On the retail side, Party City ( is the leading omnichannel retailer in the celebrations category, operating more than 700 company-owned and franchise stores, as well as Halloween City ( seasonal pop-up stores. The Consumer Products Division includes design and manufacturing entities Amscan, an industry leader in celebration décor, tableware, costumes, and accessories, and Anagram, the global market leader in foil balloons.

PCHI is headquartered in Woodcliff Lake, . with additional locations throughout the Americas and Asia.

Job Overview :

The Lease Administrator will maintain and update our lease tracking database and will prepare lease abstracts for review by senior management. You will be responsible for reviewing leased and property documents and entering financial and contractual obligations into the Real Estate Database, as well as compiling and maintaining critical location data, including financial and contractual obligations and status reports as part of the lease administration process.

 Responsibilities and Duties:

Supervise 1 lease administrator Manage day to day activities for Lease administration including distribution of correspondence, notices, change of ownership, and management company addresses changes for Landlords. Manage Possession letters, Rent Commencement agreements and other lease related correspondence. Monitor critical dates in real estate database including renewals, options, expirations and early terminations. Coordinate with appropriate real estate partner to ensure timing of deal presentation. Abstract Leases and Lease amendments in CoStar Real Estate Manager database. Act as liaison to various departments by researching lease provisions. Communicate on behalf of other departments with landlords/property management teams to gain authorization to pursue company initiatives. Work in tandem with the Real Estate Accounting Manager and team to ensure all tenant data is accurately contained in both CoStar database and Oracle. Receive and track lease related documents and correspondence related to insurance requests. Prepare and review of estoppels, SNDA’s and Storage Licenses. Collaborate with Halloween City Operations group, and various corporate departments to deliver Halloween City pop-up locations. Any special projects as directed.

 Skills Required:

Ability to interpret and analyze complex lease language Excellent verbal and written communication skills Organized, detail oriented and motivated Ability to prioritize tasks to meet critical deadlines Time management with task scheduling and resource assignment Ability to multi-task and work independently to resolve issues when needed. Determine the impact of problems, scope of escalation and contacts appropriate cross functional partners. Demonstrated ability to handle continually changing requirements on a regular basis Strong task prioritization and time management skills Ability to communicate clearly and effectively with internal and external customers.


 Qualifications:

A Bachelor's degree or relevant experience 5-7 year’s experience in either a retail or commercial real estate environment with exposure to lease compliance Experience and high level of proficiency with Excel, Word, and PowerPoint Notary Public

Real Easte Software Database . CoStar, Lucernex, Accruent

Requirements

Skills Required:

Ability to interpret and analyze complex lease language Excellent verbal and written communication skills Organized, detail oriented and motivated Ability to prioritize tasks to meet critical deadlines Time management with task scheduling and resource assignment Ability to multi-task and work independently to resolve issues when needed. Determine the impact of problems, scope of escalation and contacts appropriate cross functional partners. Demonstrated ability to handle continually changing requirements on a regular basis Strong task prioritization and time management skills Ability to communicate clearly and effectively with internal and external customers.