Payroll Manager
3 weeks ago
Rhode Island College is a regional comprehensive public college that serves approximately 6,400 undergraduate, graduate and doctoral students through its five schools: the Faculty of Arts and Sciences, the Feinstein School of Education and Human Development, the School of Business, the School of Nursing and the School of Social Work. Established in 1854, we are Rhode Island’s first public institution of higher education. The college is located on a beautiful 180-acre suburban campus in the vibrant city of Providence, and has satellite locations at the Rhode Island Nursing Education Center in Providence’s Innovation District and the Rhode Island College Workforce Development Hub in Central Falls, RI. We are known throughout the Northeast for high-quality academic programs, small class sizes, personalized, hands-on learning experiences, world-class faculty, and high value compared to other four-year institutions.
Primary Purpose
Manage the daily operations and functions of a payroll office including, but not limited to, internal payroll, payroll accounting, payroll distribution and payroll adjustments.
Essential Duties
- Communicate with staff in the State Payroll, State Personnel, College Human Resources, Accounting and Financial Aid Offices on a daily basis or as necessary to resolve operational or production items. Work closely with Human Resources technical staff to address issues related to hiring functions directly effecting the bi-weekly payroll process. Resolve payroll matters with the campus community and various State offices regarding operational issues.
- Supervise, direct and coordinate staff in payroll processing and maintenance of all state biweekly payrolls for the College, including reconciliations, check distributions, direct deposit maintenance, time entry, new hire adjustments, pay changes, leaves of absence, employee separations, leave balances and other employee transactions.
- Supervise the overall flow of internal payroll data (student, temporary employees and instructional) through the College’s internal payroll system to insure accuracy, timeliness and adherence to established College, State and Federal policies and procedures. Specifically, for student payroll, input of hiring forms, reconcile all on-line timecards, perform all payroll processes in the administrative payroll system.
- Update and maintain the time-tracking and leave reporting system for non-classified employees, including, but not limited to, the review of all new employee records to confirm proper Human Resources and Payroll set-up, enrollment and maintenance of time-reporter configurations, assignment of comp time plans, management of comp time plans for payouts and extensions, and leave accrual processing and subsequent review.
- Provide training, instruction, and general assistance to both payroll employees and campus users in the maintenance and use of integrated Human Resources/Payroll systems and payroll policies and procedures.
- Coordinate with Accounting to process overload and adjunct payroll contracts; monitor faculty workload for changes; communicate any discrepancies to academic deans and chairs; perform appropriate adjustments to payroll contract.
- Manage third-party vendors for all direct deposit activities and funding of student and instructional payrolls. Assist campus community with activation of cards, selections of payments preference and any other interaction required.
- Perform a variety of administrative duties to deliver payroll-related objectives according to established deadlines, policies, procedures, and regulatory/legal requirements. Ensure that various time constraints and schedules are met utilizing available resources in the most efficient manner possible.
- Coordinate the production, reconciliation and distribution of W-2s at calendar year end.
- Review wage verification request for pensions, financial institutions, state disability claims, and garnishment inquiries. Ensure the prompt and accurate response to such requests.
- Prepare reconciliations and reviews of payroll accounting data.
- Prepare reports and complete questionnaires upon the request of a supervisor, the College Administration and various state and federal agencies.
- Train and supervise the payroll staff in the performance of the above stated tasks and duties.
The College requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.
Occasional Duties
Perform other duties as required.
Required Skills, Knowledge, and Abilities
- Thorough knowledge of payroll principles
- Attentiveness to detail and accuracy are imperative
- Ability to manage confidential material
- Ability to multi-task and function between various technical platforms
Required Qualifications
**Education**: Bachelor’s degree in Business Administration, Accounting, Finance or
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