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Assistant Administrative Officer
3 days ago
The Department of Facilities & Operations is responsible for the maintenance and operations of the physical aspects of the Rhode Island College multi-building campus including contractor administration.
Reports To Director, Facilities & Operations Illustrative Examples of Work Performed
To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.
To plan, organize and supervise the clerical and office activities of a department, agency, division or large engineering program; to coordinate the flow of clerical and office work among the several sections in such department, agency, division or engineering program.
To gather information required for use as a basis for important administrative decisions.
To make administrative studies, analyses and recommendations of proposed change in policies, programs and procedures.
To represent the head of a department, agency, division, or large engineering program in meetings with representatives of the public, other departments or agencies.
To relieve a superior of administrative detail relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities or policies.
To handle important and routine correspondence.
To assist in the preparation of the annual budget and to supervise its execution.
To supervise and participate in the processing and maintenance of financial, personnel or other important records.
As required, to be responsible for the safekeeping of bonds or other securities deposited with the department, agency, division or large engineering program.
To requisition office supplies and equipment.
To do related work as required.
Education
Such as may have been gained through: graduation from a college of recognized standing with specialization in business or public administration; or
Experience
Such as may have been gained through: employment involving supervision of the work of a large office staff engaged in performing varied routine and difficult clerical tasks and involving some experience in making studies and analyses of office methods and procedures.
Or Combination of Education and Experience
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Or Combination of Education and Experience Additional Required Qualifications Knowledges Skills and Capacities
Preferred Qualifications
NA
Number of Employees Supervised 1-4
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Providence, United States Rhode Island College Full timeThe Department of Facilities & Operations is responsible for the maintenance and operations of the physical aspects of the Rhode Island College multi-building campus including contractor administration. Reports To Director, Facilities & Operations Il Administrative, Officer, Assistant, Operations, Business Services, Education
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