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Construction Office Manager
2 months ago
**Key Responsibilities**:
- Oversee daily office operations and provide administrative support to ensure efficiency and productivity.
- Assist with Payroll and project compliance.
- Handle scheduling, including arranging meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents.
- Manage project documentation and ensure all project contracts are correctly filed and accessible.
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to office operations.
**Requirements**:
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks.
- Union & Certified Payroll Reports experience.
- Assist Office Manager with collection and auditing of prevailing wage certified payrolls and proof of payments
- Submit monthly certified payroll reports for prevailing wage work sites
- Update prevailing wage labor status report on a daily and/or weekly, monthly basis.
- Bookkeeping skills and experience are essential.
- Hands on experience with office machines (e.g. copiers, printers, & scanners)
- 1-2 years of experience as an office, administrative assistant or similar role
- Excellent time management skills and ability to prioritize work
- Organization and the ability to multitask to complete a wide variety of tasks
- Flexibility to help them adjust to new tasks if company or office needs change, new assignments, reports, and projects.
- Strong interpersonal skills to interact positively with all employees
- Leadership ability to manage challenges and oversee employees
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Familiarity with Microsoft Office Suite, Adobe Acrobat software.
- Bookkeeping skills and Accounting Software skills are necessary.
- Reliability and discretion
- Able to Multi-task
- Good phone etiquette
Pay: $42,000.00 - $52,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
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