Construction Administrator L1

4 days ago

Glendale Heights, United States Climate Pros Full time

**Job Summary**:
The Construction Administrative Assistant is a key resource for assisting the Construction Coordination team with administrative tasks concerning the project documentation, data entry, and order maintenance for the construction division. This position will handle various clerical tasks involving form input and document file maintenance.

**Duties and Responsibilities**:

- Purchase Order Duties:

- Daily Purchase Order issuance data entry to itemize all refrigeration material purchase orders for the construction division companywide.
- Throughout the PO entry process, assist in maintaining the inventory part numbers and supplier number updates to each part number.
- Confirm construction material orders are being received to job site and inventory to ensure the orders are ready for accounts payable processing.
- Coordination of Subcontractor Documentation, including:

- Issuing/Tracking AIA Master Subcontract Agreements and project-specific Work Orders
- Processing Change Requests and issuing AIA Change Orders
- Obtaining Construction Coordinator's approval for the Sub's Invoices and Change Orders
- Requesting and Maintaining waiver requests and check releases
- Bid Download and File Coordination
- Bid File Downloads
- Bid Submittal Assistance
- Assistance with manpower schedule communication to field personnel, as needed.
- Perform other related duties as required and assigned.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

**Desired Skills, Certifications, and Education**:

- Very strong attention to detail
- Must be able to work in a fast-paced department and be able to prioritize requests.
- Mature judgment and strong organizational skills
- Use of analytical abilities to problem solve and anticipate departmental requirements.
- High School Diploma/ GED
- At least one year of office experience
- Computer knowledge preferred to include MS Office
- Word, Excel, and Outlook
- Be an honest team player, growth-oriented, ability to do whatever it takes; safely

**Physical Requirements and Working Conditions**:
Regularly required to sit, stand, and walk; occasionally lift and/or move up to 25 pounds; noise level is usually moderate. All employees may be required to visit a customer site and/or complete a ride along with a field technician as part of their employment.

**Requirements**:
Climate Pros is an equal opportunity employer committed to creating a diverse and inclusive workplace. We value and celebrate the unique perspectives and contributions of individuals, and we prohibit discrimination and harassment based on any protected characteristic as defined by applicable federal, state, and local laws.

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