Current jobs related to Clerk Iii - Amherst - University of Massachusetts Amherst

**Job no**: 523460

**Work type**: Staff Full Time

**Location**: UMass Amherst

**Department**: Post-Award Management

**Union**: USA/MTA

**Categories**: Administrative & Office Support, USA/MTA

**About UMass Amherst**

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

**About Research & Engagement**

The UMass Amherst community engages more than 31,000 students, 1,400 faculty, and 5,000 staff in 11 schools and colleges with a wide variety of degree programs, research, and public service. More than 800 faculty lead sponsored research projects in many areas from basic to applied that are sponsored by federal, state, and private sources with expenditures of more than $240 million in 2023.

**Job Summary**

**Essential Functions**
- Coordinates administrative award procedures for negotiation and award acceptance by the University. Collects documents and information for electronic files to be reviewed by the Award Administrators or Director/Assistant Director, ensuring the inclusion of applicable items and identifying any outstanding needed items. Creates tasks to follow for missing file items. Performs initial data entry of award data into OPAM’s award management system, entering detailed award information from the award slip, and ensuring that the budget summary for data entry matches the awarded amount.
- Utilizes the Research Support Services review tool to manage notifications to Principal Investigators (PIs) and assist in facilitating assignments by following workflow tasks to completion. Acts as a liaison with faculty, academic department staff, and sponsors, ensuring proper assignments, assurances, and approvals are received. Serves as a conduit of information, requesting, receiving, and distributing various items, including materials from the Principal Investigator (PI). Coordinates the submission of first-execution award documents to sponsors for review/signature before award completion, as well as fully executed award documents to both the sponsor and the Controller's Office for account establishment in the University's financial system.
- Sets up new awards in research award system (Kuali). Ensures creation, filing, and uploading of documents in the OPAM award system. Verifies the accuracy/completeness of award data while entering proposal/award details in database.
- Monitors annual/final programmatic/technical reporting to sponsors and various data inputs for the preparation of monthly reports. Utilizes data reporting tool to track OPAM performance activity metrics.
- Verifies timely account establishment or investigates potential delays through direct interaction with the Controller's Office staff and coordinates input from faculty and staff to resolve delay.
- Processes modifications, amendments, and extensive correspondence with sponsors, subcontractors, faculty, and staff. Processes various types of documents and correspondences, such as statistical reports and forms. Monitors and corrects all documents for accuracy, completeness, and conformance with original data.
- Coordinates responses regarding in-process research, instruction, and public service awards for timely response to faculty and staff. Develops and initiates improved clerical procedures for efficient award processing procedures.

**Other Functions**

Performs other duties as identified and assigned.

**Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure**
- Two (2) years full-time (or equivalent part-time) experience in office work. An Associate's degree or higher may be substituted for the required experience.
- Interpersonal communication skills including ability to communicate effectively verbally and in writing.
- Experience with diverse clerical skills and organizational skills.
- Ability to work under pressure and time constraints and to coordinate several tasks simultaneously, adjusting priorities as the situation requires.
- Makes appropriate job decisions following standard office policies and past precedents.
- Ability to work cooperatively as part of a team.
- Ability to understand and implement written and verbal instructions.
- Attention to detail and ability to perform work independently, accurately and efficiently.

**Physical Demands/Working Conditions**

Typical office environment.

**Additional Details**

OPAM works under severe time constraints, and accuracy and professionalism are critical to the effective functioning of this position. The revenue stre