Administrative Assistant Ii

3 weeks ago

Santa Rosa, United States River Rock Casino Full time

**DEPARTMENT**:Administration

**STATUS**:Full-Time/Non-Exempt

**REPORTS TO**:Administrative Manager

**SUPERVISES**:N/A

**JOB SUMMARY**: Responsible for the administrative support for the DCGC; ensuring that the department's goals are achieved within the guidelines of all regulatory specifications.

**JOB RESPONSIBILITIES**:

- Provides administrative support to DCGC personnel as directed;
- Files administration and financial information, as well as, casino compliance documents;
- Provides updates to inventory status on administration supplies;
- Answers routine correspondence without supervisor's involvement;
- Updates and maintains contract renewal schedule;
- Document control and routing of infrastructure and master plan construction for DCGC records.
- In the absence of the Office Administrator, attends and takes minutes of meetings, summarizes and types minutes of meetings and distributes minutes to appropriate personnel;
- Assists in processing and auditing of time sheets;
- Posts Accounts Payable as directed;
- Processes Payroll as directed;
- Runs errands as necessary;
- Assists Office Administrator in the purchasing coordination function when needed;
- May assist with travel arrangements for DCGC personnel;
- Assists with coding Accounts Payable in preparation for check runs;
- Coordinate and maintain office equipment system for Commission;
- Tasks as assigned by Commissioners and/or supervisor;
- Maintains strict confidentiality at all times;
- Meets the attendance guidelines of the job and adheres to regulatory, departmental and Tribal Office policies and procedures;
- Attends all required meetings and training;
- Places, accepts and screens telephone calls and refers calls to others as appropriate.
- Greets clients and visitors and directs to appropriate staff member.
- Provides information and assistance to clients and customers.
- Answers inquiries for the general public.
- Prepares and types correspondence, forms and reports.
- Assists with scheduling appointments for license applicants.
- Issues gaming packets and explains process to gaming license applicants.
- Receives and routes incoming construction documents.
- Creates and maintains records for Gaming Machines.
- Organizes/disseminates incoming mail and internal memos and reports, sorts as to level of importance.
- Creates and maintains files and records, as required.
- Attends all required meetings and training.
- Performs all other duties as assigned.

**QUALIFICATIONS**:

- High school diploma or equivalent (GED) required; college education preferred;
- Minimum of two (2) years prior secretarial/administrative experience required;
- Minimum of two (2) years prior bookkeeping experience required;
- Bilingual (English/Spanish) preferred;
- Must possess strong communication, administrative and organizational skills;
- Knowledge of Business English, spelling and office procedures;
- Must be able to type 50 wpm;
- Must be able to work independently with mínimal supervision;
- Must be able to maintain a high degree of confidentiality with respect to all matters pertaining to the gaming enterprise business;
- Must be able to get along with co-workers and work as a team;
- Must present a professional appearance at all times;
- Must be able to read, write, speak and understand English.
- Experience in the area of Indian Affairs or Tribal government is preferred;
- Must have a valid California Driver's License (CDL);
**PHYSICAL, ENVIRONMENTAL, AND INTELLECTUAL CONDITIONS**:

- Must be able to read, interpret and understand laws, governmental regulations, procedures and other government communications and documents.
- Must be able to interact effectively with peers and build strong team relationships.
- Must be able to manage multiple projects simultaneously.
- Must be able to sit for extended periods of time.
- Must be able to work at a fast pace and in stressful situations.
- Must be able to lift 50 lbs.
- Must be able to read, write, speak and understand English.
- Must have the manual dexterity to operate a computer and other necessary office equipment.
- Must be self-motivated and able to handle more than one function at a time by being well organized.
- Need both oral and written communication skills to effectively communicate with department heads, vendors and other agencies.
- Must be able to get along with co-workers and work as a team member.
- Must present a well-groomed appearance.

**MUST PASS A PRE-EMPLOYMENT DRUG TEST, FINGERPRINT AND BACKGROUND CHECK

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