Tda- Fnd- Administrative Support Specialist
4 days ago
**TDA- FND- Administrative Support Specialist (56917)** **(**00041939**)**
**Organization**: DEPARTMENT OF AGRICULTURE
**Primary Location**: Texas-Austin
**Work Locations**: SFA OFFICES AUSTIN - 10 FLOOR 1700 N. Congress Ste. 1100 Austin 78701
**Job**: Business and Financial Operations
**Employee Status**: Regular
**Schedule**: Full-time
**Standard Hours Per Week**: 40.00
**State Job Code**: 1570
**Salary Admin Plan**: B
**Grade**: 17
**Salary (Pay Basis)**: 3,900.00 - 3,900.00 (Monthly)
**Number of Openings**: 1
**Overtime Status**: Non-exempt
**Job Posting**: Apr 29, 2024, 2:39:59 PM
**Closing Date**: May 6, 2024, 11:59:00 PM
**Description**
**Food and Nutrition Administrative Support Specialist**
**(Program Support/Administrative Assistant/Receptionist)**
**Salary Information**: B17, $3,900.00/MO
**State Classification**: Program Specialist I - 1570
**FLSA Status**: Non-Exempt
**Posting Number**: 24-56917-2R
**Location**: Austin, Texas
**HOW TO APPLY**
**WHO ARE WE**
The Texas Department of Agriculture's (TDA) Food and Nutrition Division administers 12 federal child and special nutrition and more than $2.5 billion in federal money annually used to fund the programs for the State of Texas. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.
**WHAT YOU’LL DO**
The Food & Nutrition (F&N) Administrative Support Specialist will perform routine technical program assistance and administrative support work for the field offices of the Food and Nutrition (F&N) Division of the Texas Department of Agriculture (TDA) to contribute to the efficiency and effectiveness of the agency. Work involves completion of general quality assurance pertaining to agency communication style guidelines, and to support the Contracting Entity review notification processes. You will work under moderate supervision with limited latitude for the use of initiative and independent judgment.
***
**PRIMARY RESPONSIBILITIES**
Provide technical support and complete general quality assurance reviews of information included in assigned Contracting Entity (CE) Administrative Review (AR) Notices; prepare, edit, proof and distribute correspondence, reports, forms, studies and documents in compliance with agency and section processes and procedures.
Schedule and monitor employment interviews for division management, assist in preparing the interview packet, which includes the interview questions, skills exercise, scoring matrix.
Open, review, route and track incoming mail; process outgoing mail; and coordinate and prepare mail-outs for various programs to provide to TDA staff and/or the public.
Maintain a tracking system(s) for monitoring office operations; assist with ordering and maintaining an adequate inventory of office supplies for the assigned TDA F&N Office; and complete purchase requests and receiving reports for the assigned TDA F&N Office. Create and maintain databases; compile statistical data; prepare various charts, graphs and written summaries; assist in preparing division reports; develop, coordinate and maintain record keeping and filing system for correspondence, forms, reports and documents in accordance with Agency Records Management Policy; may serve as the records coordinator for an assigned TDA F&N Field Office.
Plan and schedule meetings and/or conferences; may assist in scheduling travel arrangements and preparing travel vouchers for staff, as assigned.
Serve as or assist in serving as a receptionist for the assigned TDA F&N office, as needed; answer phone calls and greet guests to office; and take messages or refer calls to the appropriate staff.
Follow all TDA policies and procedures.
Perform other duties as assigned.
**Qualifications**
**QUALIFICATIONS/REQUIREMENTS FOR THE POSITION**:
- Bachelor’s Degree (_One year of work experience related to the primary responsibilities may substitute for one year of college.)_
One (1) year work experience providing technical/administrative support for a program(s).
**PREFERRED QUALIFICATIONS**
One (1) year of professional experience working for a government entity.
**KNOWLEDGE, SKILLS & ABILITIES**
Knowledge of local, state, and federal laws related to the program area; and office practices and administrative procedures.
Skill in providing customer service excellence to both internal and external customers; the use of a computer and applicable software; and effective verbal and written communication, human relations, and organizational skills.
Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people; effectively under pressure and meet strict deadlines while maintaining extreme attention to detail; multi-task in a fast-paced environment; to prepare reports; exercise sound judgment and discretion; and maintain the highest level of confidentiality.
**PHYSICAL REQUIREMENTS & WORKING CONDITIONS**
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