Administrative Secretary

**Salary**
- $42,536.00 - $53,393.60 Annually**Location**
- Charlottesville, VA**Job Type**
- Regular Full-Time**Job Number**
- 240500016**Department**
- Commonwealth Attorney**Opening Date**
- 06/10/2024**Closing Date**
- 7/1/2024 5:00 PM Eastern**Bargaining Unit**
- N/A**DESCRIPTION**

**BENEFITS**

**QUESTIONS**

**General Summary**:
**Why Work for the City of Charlottesville?**
When you work for the City of Charlottesville, you join a thriving city where uniqueness is celebrated and the environment is a perfect blend of rich history, art, music, food and recreation. The City values diversity in its workforce and attracts those who strive to make an impact in our vibrant community, while demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence. While working for us, you’ll enjoy a tailored compensation package, ongoing training opportunities at all levels, and an opportunity to perform truly satisfying work in the community which you live, work, and play. We look forward to you playing a vital part in what makes Charlottesville the dynamic community that it is.

The **Administrative Secretary** in the Commonwealth's Attorney's Office performs difficult skilled administrative and clerical support work; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate clerical personnel.

**The preferred hiring range for is between **$20.45 - $25.67 Hourly ($42,536.00 - $53,393.60 Annually).** **Starting offer is based on applicable education, experience, and internal equity. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.
- ** The City of Charlottesville manages its own retirement system** and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

**Essential Responsibilities and Duties**:

- Prepares, verifies and/or types a variety of documents such as: vendor invoices, purchase requisitions, personnel forms, meeting agendas/minutes, technical, financial and statistical reports, data for publication and other material where a knowledge of format and presentation is necessary; proofreads same;
- Answers routine correspondence for supervisor independently;
- Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations;
- Collects information from a variety of sources and compiles data for special and periodic reports;
- Makes appointments; Greets and interviews visitors;
- Interprets departmental and City policies and procedures for employees and public;
- Prepares office or unit payroll;
- Sets up and supervises the maintenance of filing systems;
- Assists in the development of office procedures;
- Operates a variety of office technology;
- Supervises and trains subordinate clerical employees;
- Performs related tasks as required.

**Education, Experience and Skills**:
**Minimum Qualifications**:

- Any combination of education or experience equivalent to a high school diploma or GED required.
- (Minimally, education through tenth grade with **additional two years** of relevant work experience may be considered as equivalent.)
- Considerable experience in progressively responsible clerical and/or transcription work.**Physical Conditions & Additional Information**:
Standard work environment. Depending on location, a driver's license may be required.

**Agency**
- City of Charlottesville**Address**

P. O. Box 911
605 East Main Street
Charlottesville, Virginia, 22902

**Phone**
- (434) 970-3490**Website**General Summary**:
**Why Work for the City of Charlottesville?**
When you work for the City of Charlottesville, you join a thriving city where uniqueness is celebrated and the environment is a perfect blend of rich history, art, music, food and recreation. The City values diversity in its workforce and attracts those who strive to make an impact in our vibrant community, while demonstrating Charlottesville's Core Values of Leadership, Trust, Creativity, Respect, and Excellence. While working for us, you’ll enjoy a tailored compensation package, ongoing training opportunities at all levels, and an opportunity to perform truly satisfying work in the community which you live, work, and play. We look forward to you playing a vital part in what makes Charlottesville the dynamic community that it is.

The **Administrative Secretary** in the Commonwealth's Attorney's Office performs difficult skilled administrative and clerical support work; does related work as required. Work is perf