1812 client Billing/ap Bookkeeper

3 weeks ago

Springfield, United States YWCA OF WESTERN MASSACHUSETTS Full time

The YWCA of Western MA is dedicated to eliminating racism and empowering survivors. The YW provides a safe place for survivors of domestic violence, sexual assault, and human trafficking. Our programs and services include crisis shelter and transitional housing for survivors and their families, counseling, SAFEPLAN court advocacy, community education, supervised visitation, and vocational training for youth. The YWCA provides services at several sites, including Holyoke, Northampton, Westfield, and our primary Springfield campus.

**The YWCA is seeking a Billing Specialist. **The Client Billing/AP Bookkeeper is responsible for the management of client billing including the issuing of invoices in accordance with vendor service agreements, grantor requirements, and best practices for fiscal stewardship. In consultation with the Accountant, the Client Billing / AP Bookkeeper will maintain and monitor client accounts as well as prepare regular reports regarding client billing, account receivables, and other related activities. The Client Billing / AP Bookkeeper is also responsible for maintaining accurate financial records. The Client Billing / AP Bookkeeper will work with program supervisors, and maintain a relationship with. The Client Billing / AP Bookkeeper will work closely with the Chief Financial Officer, generating reports and reconciling account transactions to ensure their accuracy.

**Department**:Finance

**Reports to**:Chief Financial Officer

**Schedule**:Full-time;Monday
- Friday; 37.5 hours per week

**FLSA Status**:Exempt

**Salary**:$60,000 Annually

**Primary Responsibilities for the position include, but are not limited to**:

- Process and code Accounts Payable invoices for payment; verify all travel sheets, employee reimbursements and invoices for payment;
- Ensure outside providers performing maintenance services provide proof of insurance and W-9s;
- Post approved payment requests in Financial Edge. Allocate expenses to appropriate contract/program and/or department;
- Ensure all invoices are processed according to vendor terms; insure payments will be made before month-end close.
- Reconcile Accounts Payable Other account on monthly basis
- updating activity on monthly basis in Excel file and balancing to General Ledger. Balanced reports to be reviewed by Accountant and then filed in Month End Workbook;
- Create and submit student and intern stipends on a bi-weekly basis;
- File paid Accounts Payable paperwork with copies of receipts for certain cost reimbursable contracts
- Reconcile 1099 file on a monthly basis for preparation of year’s end process;
- Run monthly aging reports for VP of Finance in order to keep payables current.
- Assist with month end close, including financial report development when needed;
- Assist with annual audit

**Qualifications**
- Associate’s degree in finance, accounting, or business administration, or equivalent professional experience;
- Experience in client billing, account receivables and analysis, and/or account management;
- Knowledge of Generally Accepted Accounting Principles
- Knowledge of Financial Edge or demonstrated experience with other accounting systems a plus;
- Outstanding attention to detail, organizational, and communication skills;
- Access to reliable transportation and valid driver’s license required. Must be able to be covered by the agency's insurance policy.
- Non-profit experience with knowledge of non-profit cost principles preferred;
**Physical Requirements**

Must be able to lift 40 lbs.

**INTRODUCTORY PERIOD**

All employment at the YWCA begins with a 120-day Introductory Period.

Pay: $60,000.00 per year

**Benefits**:

- 403(b) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Experience level:

- 1 year

Schedule:

- 8 hour shift

**Experience**:

- Bookkeeping: 1 year (preferred)

Ability to Commute:

- Springfield, MA 01118 (required)

Ability to Relocate:

- Springfield, MA 01118: Relocate before starting work (required)

Work Location: In person

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