New Car Contract Clerk

2 weeks ago


Huntington Beach, United States DeLillo Chevrolet Full time

BRIEF JOB DESCRIPTION: - Process contract, payoffs, and flooring. - Ensures all transactions are processed timely and accurately.
- Verifies the costs and transactions for each vehicle sale.
- Work accurately within state and corporate guidelines.
- Maintain schedules. - Proficient in MS Word and Excel (or Google Docs)
- Ensure compliance with all legal regulations
- Performs other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: - The Contract Clerk is responsible for reviewing the dealership's new vehicle sales contracts to ensure proper completion and accuracy. - Receives and processes new contracts from the Finance/Fleet department and Posts retail and lease finance contracts to appropriate accounting schedules. - Break down and organize all paperwork in each deal; check for completeness (signatures, downpayment, verify VIN, etc.) - Maintain organized filing system for all deals and paperwork. - Scan any added documents to the file. - Verify and post contract funding. - Process payoff checks for trade-ins and mail them to appropriate financial institutions promptly. - Review and ensure the accuracy of the deal's incentives, rebates, commissions, and sales tax. - Route paid deals to the tag and title clerk for processing. - Input inventory control information to ensure accurate reporting - Responsible for schedules pertaining to the sale of new and used vehicles, including but not limited to payoffs, due bills, rebates, and vehicle receivables; prints, analyzes and distributes reports as requested by management. - Submit weekly reports on schedules with notes on outstanding items. - Provide administrative support to management, other departments, and coworkers as needed. - Any other duties as assigned by the supervisor - Process New vehicle contracts in a timely and accurate manner. - Process Dealer Trades, Pay off New Car Flooring and Electronic Funding Transactions (EFT's). - Provides timely and accurate reports as required. - Verifies the costs and transactions for each vehicle sale. - Submits for Manufacture rebates and maintain a heat sheet. - Performs other duties as assigned. - Files all 8300 receipts.



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