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Associate, Enrollment Services
3 months ago
**JOB SUMMARY**
The Enrollment Services Associate is responsible for working closely with College Officials in coordinating and managing college enrollment services at multi-college sites to include registration, admissions, student records, testing referrals and compliance of state reporting.
**ESSENTIAL FUNCTIONS**
Advise and assist students of the enrollment process (admissions, assessment, financial aid, advisement registration, orientation etc. ).
Represent the College at community recruitment and retention events.
Coordinate with the district and various entities in the reconciliation of data for state and federal reporting to ensure compliance and meet accountability requirements.
Implement departmental goals based on the College Strategic Plan.
Develop and implement effective and efficient internal controls in Enrollment Services.
Provide admissions testing referrals for pre
- and post-test assessments (i.e., standardized test(s) approved by the Coordinating Board).
Establish, implement and monitor security procedures for securing transcript materials, validate and issue official college transcripts and verifications.
Monitor and process the Never Attended report according to District guidelines for accurate Federal Financial Aid reporting.
Research, recommend and process approval or denial of refund petitions.
Coordinate and college/department trainings regarding enrollment services.
Assist with interviewing, hiring, and training.
If applicable, schedule, supervise and evaluate staff.
Monitors staff functions.
If applicable, input and approve time and labor data for staff.
Promote college retention by properly screening and providing information to advise students regarding the withdrawal process, Texas Success Initiative (TSI) requirements, standardized test reinstatement, and TSI regulatory compliance (i.e. check status at initial contact, set milestones and groups, enter test scores term activate, track audit exceptions.
).
Coordinate efforts in maintaining regulatory compliance of TSI.
Implement departmental goals based on the Colleges Strategic plan.
Disseminate information on college policies and procedures related to student enrollment.
Maintain confidentiality of information in business processes related to students, facultyand staff (i.e. Family Educational Rights and Privacy Act (FERPA), employee records, etc. )Represent the College in various District, College, State and National organizations in matters relating to enrollment management.
Perform other duties, tasks and assignments as required.
**QUALIFICATIONS**
Education & Experience
- Bachelor’s degree required
- 2 years’ work experience in Enrollment Services or Student Services in a college setting preferred
Licensing & Certification
- Valid Texas Driver License
Special Skills
- MS Office Programs
- Information Management Systems
- Budget Management
- Advanced proficiency in the use of personal computers, data entry, training, troubleshooting, and query information
Competencies
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
- Supporting Organizational Goals
- Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
- Managing Change
- Communicating Effectively
**Working Conditions**
**SECURITY SENSITIVE**:
**The Organization**
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.
**The Team**
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.
**Location*
