Grants Manager

4 weeks ago

Tucson, United States Southern Arizona Aids Foundation Full time

**Scope of Work**: The Grants Manager is responsible for the full range of activities required to prospect, prepare, submit, and manage grant proposals for SAAF. This includes, but is not limited to researching, initiating, writing and the overall stewardship of private and public sector grant proposals to private and corporate foundations, and local, state, and federal government entities. The Grants Manager is responsible for working with program and finance staff to collect and coordinate program statistics, budget information, personal stories, etc. to incorporate into the grant writing. Leads the monthly strategic grant meetings. The Grants Manager is a full-time, Tucson local, non-exempt position. This position reports to the Chief Development Officer. Duties include but are not limited to:
**Functional Responsibilities**:

- Responsible for prospecting, researching, initiating, writing, and stewardship of $13 million in grants each year.
- Researching new funding and business development opportunities on a local, state, and federal level.
- Maintaining and building relationships with funders and other strategic partners on a local, state, and national level.
- Maintaining master calendar of grants and prospects and all associated files and correspondence.
- Maintaining library of grant support documents including resumes, bios, IRS forms, Board/staff diversity lists, etc.
- Work with appropriate departments to facilitate grant contracts/agreements and monitor and advise on grant deliverables.
- Ensuring acknowledgment of funders via website, e-newsletter, and social media if applicable.
- Establishes contact with funding prospects to assess compatibility with agency mission and goals.
- Maintains current records, both printed and digital, and a calendar of grant opportunity deadlines and reporting deadlines. Effectively communicates deadlines to program and finance staff to collect necessary information for proposals and reports Work in close coordination and collaboration with the Donor and Grants Coordinator to ensure the smooth processing of grants from prospect to grant completion.
- Develops and oversees internal process of coordinating grant proposal preparation. Coordinates the proposal writing process with the Chiefs, Directors, Development, program staff, and finance staff.
- Maintain grant compliance and reporting, including outcome measurement and grant budgetstaking responsibility for meeting high standards of effectiveness, timeliness, and completeness.
- Monitoring and maintaining funder and investor reporting schedules and requirements.
- Develop and oversee standard terms and conditions for grant award letters, agreements, and contracts.
- Provide links between program, finance, information technology, and other administrative functions so that all grant management activities are smoothly implemented.
- Tracking progress toward organizational and programmatic outcomes and goals.
- Plan and lead grant strategy, logistics, post -award grant meetings on a monthly basis.
- Provide grant report updates for the Board of Directors.
- Attends program managers meetings and runs relevant meetings related to grants.

**Minimum Qualifications**:

- 5 years of professional fundraising experience, including at least 3-year writing funding proposals to private and/or public sector funders.
- Exceptional professional writing, editing, and proofreading skills.
- Ability to meet deadlines and establish realistic timelines and work independently.
- Excellent interpersonal skills and ability to work effectively with a wide variety of individuals, including volunteers, staff, donors, and general public.
- Excellent organizational skills.
- Ability to handle confidential information.

**Preferred Qualifications**:

- 5 years of full-time grant writing experience, including experience writing federal grant proposals.
- Knowledge of public and private funding sources for HIV/AIDS support services, prevention programs, LGBTQ program and services, and other related social services.
- Excellent speaking and public presentation abilities.
- Proven abilities in analysis, database management, and data reporting.
- High level of attention to detail and strong organizational skills, and, at the same time, ability to think broadly and analyze trends.
- Highly motivated self-starter, with ability to work successfully in a virtual team environment.
- Excellent written and oral communication skills, with the ability to communicate complex technical, budgetary, and grants administration details to staff, donors, grantees, and Board members.
- Ability to design and implement effective workflow processes and procedures.
- Ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple deadlines.

**Working Conditions/Physical Demands**:Operate in a professional office environment and requires the ability to sit for long periods of time with intermittent walking, standing, bending, squatti

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