Records and Information Management Specialist

2 weeks ago

Rockville, United States US Food and Drug Administration Full time

**Duties**:

- Receives, scans, and analyzes documents and their associated information (e.g., submissions, FOIA summaries, drug approvals) to ensure accuracy of database and image format, file naming conventions, and storage in the appropriate repository.
- Provides guidance to management and staff in the planning of records management and business process improvement projects of the Records and Information Management Team (RIM) Team.
- Inventories records in order to develop and implement records schedules to respond to audits.
- Develops and issue correspondence to drug sponsors and appropriate Staff.
- Serves as a Records Coordinator for the Center by inventorying records in all formats, developing and implementing Center for Veterinary Medicine (CVM) records schedules.
- Provides training and procedural and technical problem resolution to Document Control Assistants for customer service requests.

**Requirements**:
**Conditions of Employment**:

- Citizenship Requirement: You must be a U.S. Citizen to be considered for this advertisement unless explicitly stated otherwise.
- FDA participates in e-Verify: All new hires must complete the I-9 form; this information will be processed through e-Verify to determine your employment eligibility. If a discrepancy arises, you must take affirmative steps to resolve the matter.
- You must meet ALL requirements by the closing date of this announcement to be considered. Only education, experience, and qualifications attained by this date will be considered. You must continue to meet all requirements through the hiring process.
- Direct Deposit: You will be required to have all federal salary payments electronically deposited into a bank account with a financial institution of your choice.
- Additional selections may be made from this vacancy, within the same geographical area, by other organizational elements from within FDA, through shared corporate recruiting activities.

**Qualifications**:
**The position of Records and Information Management Specialist falls under the 0308 occupational series. To qualify for this position at grade GS-9/11, you must meet all requirements by 11:59 pm EST on 04/23/2024.**

Minimum Qualifications:

- Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. The specialized experience must demonstrate one year of full-time work experience, or the equivalent if part-time (for example, an employee working 20 hours per week for a 12-month period should be credited with 6 months of experience.) Experience may have been obtained in either the federal service or its equivalent with state or local government, the private sector, or nongovernmental organizations.
- GS-09: You must have 1 year of specialized experience equivalent to at least the GS-07, in the Federal service, which includes: performing activities associated with the full lifecycle of records management such as assisting with reviewing, classifying, scanning, managing, organizing, or processing records.
- OR
Master's degree or equivalent graduate degree; **or **two (2) full years of progressively higher-level graduate education leading to such a degree; **or **LL.B. or J.D., if related.
- OR
A combination of education and experience that when combined, equals 100% of the total requirement. (Please note that only graduate experience in excess of the first 18 semester hours may be used in this calculation). To calculate, first determine your total qualifying experience as a percentage of the experience required in option A; then determine your education as a percentage of the education required in option B, only using graduate level semester hours in excess of the first 18 semester hours; and then add the two percentages. The total percentages must equal at least 100% to qualify.
- GS-11: You must have 1 year of specialized experience equivalent to at least the GS-09, in the Federal service, which includes: performing activities associated with the full lifecycle of records management such as reviewing, classifying, or processing records; managing and organizing information; measuring program efficacy and productivity; and developing new or modified procedures to improve performance.
- OR
PhD or equivalent doctoral degree; or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related.
- OR
A combination of specialized experience and education as described above that, when combined, equal 100% of the total requirement. To calculate, first determine the percentage of qualifying specialized experience, as defined above. Next, determine the percentage of directly related graduate education above a Master's degree, or 2 years of higher level graduate education, but below a Ph D. or 3 years of higher level graduate education. Add the two percentages.

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