Executive Assistant

2 weeks ago

Concord, United States Welch's Full time

**Grow with Welch's**

Welch's is on a journey towards our bold ambition of being the global-leader of convenient, good for you fruit-based food and beverages. To turn this goal into a reality we need you and other exceptionally talented, agile, and innovative individuals who are eager to contribute to something extraordinary

At Welch's, we're not just offering a job; we're inviting you to be a part of a vibrant, authentic, and inclusive culture where you not only belong, but also have the opportunity to unleash the best, most authentic version of you.

**Position Summary**:
Welch's is seeking a strategic Executive Assistant to join our team to provide administrative support to the Chief Executive Officer, Chief Financial Officer, Chief Human Resources Officer and Board of Directors.

**Where You'll Work**

This role will be based out of our Concord, MA headquarters where you will be immersed in a dynamic workplace where innovation thrives and collaboration is key.

Our company in-office schedule is designed to maximize collaboration & relationship building balanced with flexibility and well-being with 3 days in office and Thursdays/Friday being remote, flex days.

**What You'll Do**:

- Provide general administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Human Resource Officer (CHRO), and Board of Directors
- Manage calendars, schedules and logistics for CEO, CFO, CHRO, leadership meetings, town halls, board, and committee meetings
- Manage logistics and technology for virtual meetings using Microsoft Teams & Ring Central
- Act as central point of contact in support of Board of Directors and Grower Owners
- Preparation and submission of quarterly board payments and payment letters to directors
- Manage Board of Directors meeting logistics, including: preparing agendas, arranging hotel and ground transportation, catering, AV equipment set up, expense reporting
- Edit and finalize all meeting materials; sending out pre-reads to executives and Board
- Craft & develop executive level communications, including gathering information and drafting monthly board memo for CEO review and distribution to Board
- Manage meeting logistics to include sourcing hotels, manage contracts for off-site meetings and conferences, including coordinating arrangements and assembling appropriate information
- Prepare administrative budgets for CEO, monitor and track expenses
- Handle purchase order requisitions for CEO, CHRO, CFO and Board
- Manage travel logistics and expense reporting for CEO, CFO and CHRO
- Provide Notary Public services to Welch staff as needed
- Handle incoming mail addressed to CEO and Chairman of the Board to ensure it is properly received, reviewed and routed
- Establish and maintain appropriate files, logs and records including confidential information

**Who You Are**:

- Makes decisions that positively impact the current and future state of the business
- Courageously challenges the status quo and seeks ways to improve and develop
- Demonstrated presence and ability to effectively engage and work across diverse groups of employees, executives, grower owners and outside Directors

**What You'll Need**:

- Bachelor's degree highly preferred, Associate degree or equivalent required. An equivalent combination of education and experience that proves ability to perform role may be considered.
- 10 + years of experience required in an administrative role supporting CEO or other top-level executives
- Experience working directly and effectively with Boards of Directors is required
- Proven ability editing and proofing executive level communications
- Proficiency in ERP Systems and Microsoft Office Suite (Word, PowerPoint, Excel)

At Welch's we value diversity, a passion for what you do, and a commitment to continuous learning. Even if you do not feel you meet every requirement listed, but this role aligns with your strengths and goals we encourage you to apply. Join us and contribute to something extraordinary.

Welch's is an Equal Employment Opportunity Employer. We recognize the importance of diversity in hiring and building a dynamic, strong workforce. We are committed to the prevention of employment discrimination based on race, religion, color, sex, gender identity, national origin, age, marital status, disability and/or military or veteran status, sexual orientation or any other action covered by federal or applicable state/local laws.

**What You'll Enjoy**:

- Organization with a bold, clear purpose & vision for the future
- ** Inclusive Culture**: Be a part of an inclusive workplace where you not only belong but also have the opportunity to be the best version of yourself
- ** Passionate Community**:You are encouraged to have a voice, share your opinions, and have individual impact on the success of the business
- ** Hybrid work model**: Flexible & collaborative work environment to maximize well-being & success
- ** Paid Time Off and Holidays**:Available im

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