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Office Specialist I/ii
3 months ago
**Position**:
The **Office Specialist** classification is an entry-level position into the clerical/administrative series. Office Specialists perform basic, routine clerical work requiring knowledge of department office procedures including a high volume of telephone inquiries. **_The current opening is in the City Attorney's Office and is designated to the City's Confidential Employee Group so therefore starts at a higher salary than a general Office Specialist I-II. _**This recruitment will also be used to establish an eligibility list for future vacancies as well as for temporary and on-call clerical work.
**Office Specialist I (G6)**:$3,320.15 - $4,035.65** per month**
**_ Office Specialist I (C7) - Confidential: $3,402.16- $4,135.34 per month_**
Employees in this class normally work under close and continuous supervision performing repetitive, specific or limited duties according to established routine procedures. While a variety of tasks may be assigned, each step usually fits a pattern which has been established and explained before work is started. Generally, work is reviewed both during the incumbent's performance and upon completion. Changes in procedures or exceptions to rules are explained in detail as they arise or referred to a higher level for resolution. This level requires some knowledge of department office procedures.**Office Specialist II (G9): $3,572.27- $4,342.11** per month**
**_ Office Specialist II (C10) - Confidential: _**_$3,660.49 - $4,449.33 per month_**
- Incumbents perform the full scope of duties and responsibilities common to City office positions. Incumbents are expected to perform a wide variety of general clerical duties with only occasional instruction or assistance. Work is normally reviewed only on completion and for overall results. Incumbents in the II-level perform the duties of the I-level, but the work has greater complexity. Employees in this classification often may have contact with others answering a variety of questions requiring a working knowledge of departmental policies, procedures, and precedents and the ability to choose among alternatives in solving problems.**THIS RECRUITMENT WILL CLOSE ON WEDNESDAY**, MAY 15, 2024,** OR WHEN 1**00 APPLICATIONS** ARE RECEIVED, WHICHEVER COMES FIRST.**
**Examples of Essential Functions**:
Depending on assignment, types letters, memos, and reports from either rough copy not requiring sophisticated formatting or from established City formats and accepted business correspondence standards; performs either simple or more complex alphabetical and numerical filing; obtains information to create or update files; answers phones, gives out basic, routine information, and routes calls; opens, date-stamps, and distributes mail; makes basic mathematical calculations; either fills out payroll recap sheets or reviews time sheets for accuracy, completeness, and adherence to general payroll reporting guidelines; maintains routine lists, logs, and other records; occasionally independently composes routine correspondence; makes copies; collates, staples, and binds a variety of materials; reserves rooms; orders supplies; prepares mailings, stuffs envelopes, affixes labels, seals envelopes, applies postage, and places mailings in proper order; maintains detailed records; proofreads materials for clerical accuracy and spelling; may take informal notes of staff meetings; processes accounts payable; creates service requests and work orders; operates a City vehicle; and performs related work as required.
**Minimum Qualifications**:
Any combination of experience and education that could likely provide the required knowledge, skills and abilities is qualifying.
**EDUCATION & EXPERIENCE**:
**A typical way to obtain the required knowledge, skills, and abilities would be graduation from High School, GED, or equivalent, including or supplemented by specialized training in the clerical occupation field. The Office Specialist I would typically require one (1) year of general office clerical experience. The Office Specialist II would require at least two (2) years of clerical experience performing a variety of clerical duties. **Exceptional customer service skills are required at both levels.**
**LICENSES & CERTIFICATES**:
**License**:
**Possession of a valid California Class C Driver’s License with a satisfactory driving record is required.**
**Typing Certificate**:
***
**On-line verifiable** (40 net wpm in a 5 minute test)** typing certificates will be accepted from either of the following websites (be sure to use Google Chrome and Register on the site of your choice)**:
**Freetypinggame.net**:Click here **(be sure to select a 5 minute test)**
**KNOWLEDGE OF**:
***
**SKILL IN**:
- Operating a variety of office equipment, such as photocopiers, computer terminals and peripheral equipment; operating a keyboard at a speed necessary to perform assigned duties, generally 40-60 net words per minute; operating a vehicle observing legal and defe
