Accounting Specialist 3

2 weeks ago

Apache Junction, United States State of Arizona Full time

DEPARTMENT OF ECONOMIC SECURITY
- Your Partner For A Stronger Arizona. _
- DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._
- DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life._

**ACCOUNTING SPECIALIST 3**

Job Location:
Office of the Director - Arizona Early Intervention Program (AZEIP)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:
**Salary**: $49,000 - $51,000

Grade: 19

Closing Date: June 26, 2024

Job Summary:
DES is seeking an experienced and highly motivated individual to join our team as an Accounting Specialist 3. This position is responsible for work of considerable difficulty supporting the management of the fiscal, business, and operations functions, such as: coordination of program billing; collection and analysis of fiscal data to identify, summarize, and communicate trends; providing support and training to providers on fiscal matters; providing support on reporting and data requests; ensuring compliance to internal, state, and federal policies and procedures; process review and documentation including developing and recommending changes to policy and procedures; identification of problems and proposal of solutions to improve efficiency and decrease the Department's risk of fraud, waste and abuse; and managing procurement, processing requisitions and vendor payments including claims and payment vouchers..

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords flexibility, autonomy and trust. Across our many agencies, boards, commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Job Duties:
Essential Duties and Responsibilities include but are not limited to:

- Coordinate billing activities and ensure policies and procedures are followed. Interpret billing policies and procedures to discern appropriate internal and federal requirements and ensure program priorities are executed.
- Effectively communicate with staff and service providers when assisting in fiscal matters.
- Collaborate with fiscal and programmatic staff to carry out fiscal monitoring activities, billing policies and procedures updates, and enhancements to streamline or add value to internal processes.
- Support and advise the Finance Manager on key fiscal, programmatic and business issues, and ensure effective information flow across the program and providers.
- Review, draft, process, and submit for approval any necessary fiscal documents, requisitions and payment requests using internal forms and tools. Track task progress and communications to ensure responsiveness to stakeholders and timely resolution.
- Train service providers on a regular basis, both in large group and individual settings, providing instruction on new policies and/or areas of needed improvement. Prepare and assist in presenting at the monthly fiscal meeting with our provider community. Train internal staff as needed to support in the adherence to billing procedures.
- Collect, compile, and perform analysis of fiscal data to identify, summarize, and communicate trends to support staff and service providers.

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

- Organizational techniques that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Principles and practices of administration with special reference to fiscal management and budgetary control.
- Accounting and mathematical techniques and proactive approaches to problem solving.

Skills In:

- Researching, prioritizing, and following up on issues and concerns.
- Communicating complex concepts. Training small and large groups in a virtual setting on technical billing procedures.
- Effective administrative writing. Conducting research. Disseminating and interpreting operational policies and procedures.

Ability to:

- Comprehend, analyze, interpret, and reconcile financial data.
- Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
- Build relationships and collaborate effectively with all levels of internal/external customers/partners.

Selective Preference(s):

- One year of management analysis experience appropriate to the assignment; OR three years of experience appropriate to the assignment; A Bachelor's degree in a field appropriate to the assignment will substitute for one or two years of the required experience respectively but will not substitute for the

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