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Pos Coordinator

5 months ago

Sacramento, United States Sacramento Natural Foods Co Op Inc Full time

***

**DEPARTMENT **Point of Sale

**REPORTS TO **Category and Point of Sale Manager

**FLSA STATUS **Non-exempt

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- ** Upholds all Co-op policies, procedures and expectations.**:

- ** Data Management Functions**
- Maintain data accuracy and completeness for information on products, brands, suppliers, categories, sales, and customers within and outside of the product database.
- Prepare the daily system export from the system file and archive all previous exports in all drive locations.
- Respond to all routine point of sale requests from other departments.
- Create department product and pricing reports and product order guides weekly and as requested from operations departments.
- Process sales reports and provide accurate, reconciled fiscal period summaries as needed.
- Run product, velocity, and sales reports from point of sale software and transform the data into easy to digestible formats for operations and admin departments.
- Run reports and maintain accurate data on brands, suppliers, and product attributes for trend and product tracking.
- Verify data and information on reports, purchase orders, and invoices monthly, quarterly, and as requested by Category and Point of Sale Manager, Merchandizing Director, and operations departments.
- Run other reports and data management functions as needed by the Category & POS Manager or as requested by other organizational divisions.
- ** Point of Sale Duties**
- Create new item records for all new products, suppliers, and brands carried by the organization.
- Assign new PLUs for new Non-UPC items using appropriate reference ranges and communicate those to appropriate departments.
- Set up new Type-2 UPC code items in back office as needed and program service scale software with the corresponding operator PLUs.
- Consolidate all promotions submissions checking for accuracy and completeness before processing within the database, producing promotional signage, and communicating promotional information to appropriate departments as needed.
- Produce store signage twice daily and as requested by other departments.
- Retrieve and process product changes from all incoming vendor product change reports.
- Prepare cost change spreadsheets for importing into point of sale software on appropriate cost change date. Prepare and distribute updated signage and price change spreadsheets for departments.
- Retrieve and process discontinued product or pack-size changes from UNFI and other vendors and update products accordingly in the database.
- Audit product data accuracy and engage in best practices when maintaining product data to ensure smooth and accurate perpetual inventory operations.
- Maintain product attributes, images, and information accurately for e-commerce needs.
- Train as needed for all POS functions including promotional programs program.
- Report technical problems to the Category & POS Manager and IT divisions as needed.
- Document internal data procedures as may be needed.
- ** Other Duties**
- Maintain a high degree of confidentiality.
- Assist in inventory counts, preparation, and processing as needed.
- Provide prompt and accurate administrative assistance to the department.
- Maintain department files, records, and electronic databases.
- Participate in special projects and staff training as assigned.
- Ensure product data is processed thoroughly and accurately.
- Maintain and produce accurate signage.
- Attend meetings and events as requested.
- Demonstrate support for the cooperative values and principles daily.
- Compile information and contributes to reports as needed.
- Perform other duties and work in other departments as assigned.

**ESSENTIAL QUALIFICATIONS**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- ** Language Ability**
- Comprehend complex instructions, correspondence and memos.
- Communicate effectively in oral or written form to staff.
- Effectively present information in one-to-one and small group situations to customers and other employees.
- Produce clear and understandable written procedures for standard tasks.
- ** Math Ability**
- Add and subtract two digit numbers and be able to calculate percentages.
- Perform these operations using units of U.S. currency and weight measurement, volume and distance.
- Calculate and understand unit cost, retail prices, gross margins, proportions, and percentages.
- Convert between units of measurement.
- ** Reasoning Ability**
- Deal with simple or complex problems in a variety of simple or complex situations and circumstances.
- ** Computer Skills**
- Intermediate or better proficiency in Microsoft Excel.
- Accurate typing ability of 30 words per minute.
- ** Previous Experience and Edu