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Temporary Administrative Assistant: Brooklyn

3 months ago

Brooklyn, United States Good Shepherd Services Full time

About Us:
Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year - and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference

Overview:
**Title**:TEMP **Administrative Assistant**, Brooklyn Scholars Charter School**:
**Reports To: VP of Afterschool**:
**Location**:2635 Linden Blvd, Brooklyn, NY 11208**:
**Hours: Full Time - TEMP MAY- AUGUST / 10am
- 6pm**

**Job Summary**: The Administrative Assistant performs a combination of reception and clerical duties for the Community Center. The Administrative Assistant helps create a welcoming culture by greeting guests professionally and warmly. The Administrative Assistant also supports the smooth running of the facility by providing administrative support to the Center and After School Directors.

**Major Duties**:

- Create a welcoming environment for youth, families, staff, and visitors alike.
- Greet and announce participants and guests upon arrival and direct them to the appropriate program or service.
- Assist in maintaining children’s records, including attendance, medical forms, and emergency contact.
- Data Entry of attendance in DYCD Connect.
- Collect and distribute snack to participants.
- Assist with dismissal and arrival of afterschool participants.
- Maintain electronic and/or paper sign-in process.
- Answer and direct all incoming calls to appropriate staff.
- Sort all incoming and outgoing correspondence, distribute appropriately, and perform mail runs as needed to other agency sites.
- Maintain inventory of all office and cleaning supplies and order these as needed.
- Assist as needed during special program and agency events including outreach, mailings, coordinating meetings, food purchase and room set up, etc.
- Operate various office machines (fax, copier, scanner, etc.) and monitor maintenance of equipment, requesting repair or service when needed.
- Perform other duties as assigned.

**Qualifications**:

- High School Diploma or GED and minimum 1-year office experience required.
- Bilingual (English/Spanish) preferred.
- Must have the ability to interact in a positive and courteous manner with families, GSS staff and callers to the agency.
- Must be able to handle fast-paced, multi-tasking environment with high volume of participant traffic.
- Ability to work additional hours when necessary.
- Excellent verbal and written communication skills.
- Must have a commitment to work from a strength-based and/or youth development perspective.

Additional Information:
Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.