Procurement Specialist

1 month ago

San Jose, United States Herzog Full time

Overview:
TransitAmerica Services, Inc. is currently seeking a determined **Procurement Specialist **in** San Jose, CA** to join our team.

The pay range for this position is $85,500.00 - $95,000.00.

**Duties and Responsibilities**:

- This is a non-exhaustive overview of the job duties for this position.
- Initiates and or expedites purchase orders for material and services; arranges for submission and inspection of sample products as required; maintains close coordination with operating departments and Material Control staff to ensure timely execution of material and services sourcing activities.
- Secures and analyzes quotations, negotiates prices and terms with suppliers, and recommends suppliers with respect to cost, quality and delivery competitiveness for assigned responsibilities.
- Supports the Contracts and Procurement Manager as a point of contact in the process of interviewing and communicating with current and prospective suppliers to determine supply capabilities, transportation coordination and inventory control and management.
- Negotiates prices and delivery terms with guidance from Contracts and Procurement Manager for assigned responsibilities.
- Coordinates, as appropriate, quality matters and engineering changes/developments between company operating departments and suppliers.
- Monitors and maintains stocking levels in coordination with Material Control and other operating departments; ensures minimum stocking levels are maintained.
- Reviews and monitors purchase orders, work orders, requisitions, and receivers to ensure proper flow and documentation of material and services from procurement to receipt of material or services.
- Coordinates with Accounts Payable regarding proper billing, coding, and validation of vendor invoices versus company purchase orders.
- Ensures goods and services are obtained in an effective manner and in compliance with company policies, applicable laws, regulations, grant agreements, APTA, FTA and FRA regulations and other contractual requirements.
- Works closely with all departments, project managers and the Material Control managers to meet procurement scope requirements such as identification of need, preparing specifications, sourcing qualified vendors, soliciting bid proposals and evaluating submitted proposals.
- Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
- Regular and predictable attendance and punctuality are a requirement for this position.
- Other duties as assigned.

**Qualifications**:

- Bachelor’s degree with emphasis in business administration, finance, or accounting.
- Experience and knowledge of the railroad industry's concepts, practices, and procedures specifically in procurement and sourcing within a maintenance environment.
- Working knowledge of Microsoft Office products such Excel and Word, inventory software and the Internet.
- Excellent oral and written communication, math, and negotiation skills.
- Experience in analyzing financial and technical data and an understanding of supply chain management.
- Managing Processes, Inventory Control, Reporting Skills, Analyzing Information, Financial Management, Organizational Skills, Ethical Conduct, Project Management, Time Management, Ability to multi-task with sense of urgency.

**Pre-Employment Requirements**:

- Subject to pre-employment background check and motor vehicle report review.
- Subject to pre-employment physical, medical evaluation, and drug screen due to the safety sensitive nature of this position.
- Successfully complete and maintain any required safety certification and testing on an annual basis.

**Physical Requirements**:
The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.
- Work primarily in an office environment.
- Frequently sits for extended periods of time.
- Frequently use a computer keyboard and office related equipment.
- Requires occasional standing, walking, lifting, stooping or bending.
- Must successfully pass color/vision examinations as required by the position.
- Must be able to hear and distinguish auditory signals as required by the position.

**Safety**:

- Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting any and all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all.

**Benefits**:

- Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

**Why Herzog**:
Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

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