Procurement Specialist

Job Description

Job Description

The San Diego Workforce Partnership is the leader for innovative workforce solutions in San Diego County. We fund and deliver job training programs that enable all job seekers to develop the skills and knowledge needed for in-demand careers. Our vision is that every business in our region has access to a skilled workforce and every job seeker has access to meaningful employment. We seek to earn trust and inspire growth in every action we take.

Position Summary Under the supervision of the Procurement Manager and in collaboration with the appropriate department, the Procurement Specialist will acquire various vendors for SDWP. They will ensure all federal, state and county applicable laws, regulations and local policies are followed for all procurements. They will be familiar with Title I and California Employment Development Department (EDD) regulations, along with private funding guidelines as well. The Procurement Specialist will ensure that all policies and processes are adhered to and advise management on any possible uncompliant activities or processes. They will work with the Procurement Manager to lead all procurement projects through project management, system and structure development, and execution of procurement processes and documents. These activities will be accomplished in conjunction with the appropriate staff members. They along with the Procurement Manager will act as the liaison between state, county, private partners, and key stakeholders. They will particularly be the primary point of contact with the Employment Development Department (EDD) for Title I (federal and applicable state) funded procurements. The Procurement Specialist will maintain meaningful partner relationships and build relationships as needed. Essential Functions Develops, processes, and manages all procurements (e.g., requests for proposals, contracts and contract modifications, purchase requests, etc.) coordinating with internal and external stakeholders. Ensures all laws, regulations and policies are followed for each type of procurement, whether for public or private funding. Manages all steps of request for proposals and requests for bid to ensure that appropriate processes and laws are adhered to such as Brown Act requirements. Takes ownership of projects and organizes, develops, and executes all project plans. Ensures all documents, such as templates and process guides, are prepared, ready for use, updated and accessible. Develops timelines and appropriate documents in collaboration with appropriate staff. Prepares and presents PowerPoint presentations to explain the process to stakeholders. Thinks through timelines, dependencies, priorities and resource needs to successfully manage projects and tasks to completion in a timely manner. Maintains accurate and accessible project repository for the organization of all project documentation relating to responsibilities. Procure all supportive services for all applicable programs and bring into inventory in the appropriate system. Prepares all agreements in Salesforce and track stages to execution, notifying management of delays. Communicates status spend down of purchase orders and service agreements. Perform other related duties as assigned. Job Requirements Associate degree in procurement or related field. 2 to 4 years’ experience in procurement or purchasing. Demonstrated project management skills, maintaining, and performing administrative and procurement responsibilities. Proficient creating and managing processes and procedures. Ability to interpret, clearly explain and work within governmental statutes, rules, regulations, and requirements to drive positive outcomes. Experience using a procurement software. Excellent written, verbal, presentation development and public speaking skills. Ability to multitask, prioritize, and manage time efficiently. Computer proficiency, particularly with the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint. Fundamental Requirements Bachelor’s degree in supply management, business administration, finance, or related field. Proficient in SalesForce Understanding of EDD procurement directives Knowledge of 2 CFR Part 200 Knowledge of FAR (Federal Acquisition Regulations) Knowledge of and use of process improvement tools. Ability to negotiate with vendors. Certified Purchasing Professional (CPP). Proven ability to maintain confidentiality and handle sensitive situations with solid judgment. Our Values Collaboration: Engaging in inclusive, respectful relationships among colleagues, customers and community that foster the achievement of shared goals. Excellence: Driving quality, innovation and measurable outcomes through a customer-centered focus and a high-performance culture. Stewardship: Strategic, efficient, effective use of resources to meet the evolving needs of our customers and community with the highest levels of integrity. Inclusion: Taking responsibility for creating a culture where everyone is welcomed, heard,valuedand empowered to fully participate and reach their full potential. Equity: Prioritizing those who have been systemically denied opportunity through policies, priorities, practices, and behaviors that result in access to opportunity for ALL colleagues,customers,and communities. We Love to Take Care of Our Workforce Associates – We offer a great work environment, a culture that values individuality and inclusion, collaborative and innovative teams, and a competitive pay and benefits package. Our benefits include: PTO, PTO sell-back program. Generous employer-paid benefits (platinum plans), company-paid learning and professionaldevelopment program, pension plan and 457 retirement plan. Additional employee wellness work driven bydiversity, equity and inclusion (DEI) and activities committees.Compensation for this position ranges from $26.40-$38.24. In the spirit of pay transparency, we are excited to share the base salary range for this position. If you are hired at San Diego Workforce Partnership, your final base salary (within the pay range), will be determined based on factors such as education, knowledge, skills, and experience. In addition to those factors, we believe in the importance of pay equity and consider the internal equity of our current team members when determining any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer generous benefits and retirement plans. At the Workforce Partnership, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, and the work that we do in the communities we serve. We are proud to be an equal opportunity workplace for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Auxiliary aids and services are available upon request to individuals with disabilities. San Diego Workforce Partnership is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other characteristic protected by applicable federal, state, or local law. #WorkplaceDiversity

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